Office & Facilities Lead – Projects, Budget & Events

Leadingnation; Hong Kong; On-site; HKD 360,000 - 520,000; Full time

Benefits offered by this job

5-day work week

Training & development

Job summary

TAL Apparel, a leading Hong Kong garment company established in 1947, seeks an Administration Executive to streamline office operations and facilities management. The role covers budgeting, renovation projects, vendor coordination, travel support, and internal system administration.

You will collaborate with colleagues across the Hong Kong office and other sites, ensuring smooth day-to-day operations while driving cost-efficiency and workplace improvements.

Qualifications

• Bachelor’s degree or above in any discipline.
• At least 5 years of relevant work experience in administration, office or facilities management.
• Experience in office renovation and/or relocation projects is an advantage.
• Strong planning, organizational and coordination skills.
• Hands-on and proactive team player who takes ownership.
• Strong interpersonal and communication skills.
• Detail-oriented, responsible and dependable.
• Responsive, resourceful and adaptable.
• Good command of written and spoken English and Chinese.
• Proficient in Microsoft Office, including Word, Excel and PowerPoint.

Responsibilities

• Support daily office administration and facilities operations, including maintenance, equipment, stationery and access-card management.
• Manage external vendors and service providers, including quotations, contracts and performance evaluation.
• Assist with administration budget preparation, expense monitoring and cost-control initiatives.
• Support office renovation, relocation and workplace improvement projects from planning through completion.
• Coordinate project requirements, budgets, timelines and logistics with contractors, suppliers and internal stakeholders.
• Support planning and execution of corporate events and employee activities (Annual Dinner, Christmas celebration, etc.).
• Coordinate event arrangements: venues, production vendors, accommodation, transportation, prizes, guest management and on-site logistics.
• Provide travel and accommodation administration support, including Travel Policy matters and corporate hotel arrangements.
• Support company vehicle and transportation arrangements.
• Administer internal systems and platforms (T&E and Library) for day-to-day operations.
• Collaborate with Hong Kong office and other sites on administration and travel-related matters.
• Undertake other administration projects and ad hoc assignments.

Skills

Planning

Organization

Coordination

Teamwork

Communication

Attention to detail

Adaptability

Bilingual English/Chinese

MS Office

Education

Bachelor’s degree or above

Tools

Microsoft Office

Job description

TAL Apparel, a leading Hong Kong garment company established in 1947, seeks an Administration Executive to streamline office operations and facilities management. The role covers budgeting, renovation projects, vendor coordination, travel support, and internal system administration.

You will collaborate with colleagues across the Hong Kong office and other sites, ensuring smooth day-to-day operations while driving cost-efficiency and workplace improvements.