Administration & Operations Specialist

Elite Associates; Hong Kong; On-site; HKD 201,000 - 335,000; Full time

Job summary

Elite Associates in Hong Kong is seeking an efficient office administrator to oversee equipment, facilities, and supplies, while coordinating travel, meetings and daily reception duties.

You will also handle billing, reporting, expense processing and partner with accountants to ensure timely payments and accurate stock/expense reporting. This is an on-site, full-time role requiring strong organizational skills.

Responsibilities

• Manage equipment (e.g. printing machine), facilities (e.g. phone line), office & boutique supplies (e.g. stationary, name card, uniform, refreshment, grocery) and service renewal (e.g. insurance, courier, cleaning service)
• Billing and reporting
• Proceed expense, check invoice or statement and follow up payment with accountants
• Submit report timely (e.g. shipment invoice, sales report, stock list, stock movement report, petty cash report, Asia stationery order report)
• Planning
• Update schedule (e.g. Office and boutique closing schedule), handle meeting agenda and business trip arrangement (e.g. hotel reservation, flight itinerary, travelling expenses)
• General support
• Maintain office tidiness, manage reception area, arrange courier, prepare document, source quotations for purchasing assets (e.g. machine, furniture) and renovation

Job description

Elite Associates in Hong Kong is seeking an efficient office administrator to oversee equipment, facilities, and supplies, while coordinating travel, meetings and daily reception duties.

You will also handle billing, reporting, expense processing and partner with accountants to ensure timely payments and accurate stock/expense reporting. This is an on-site, full-time role requiring strong organizational skills.