Secretarial & Administrative Officer / Assistant

Keylord Business Solutions Limited; Hong Kong; On-site; HKD 179,000 - 290,000; Full time

Job summary

Keylord Business Solutions Limited, a boutique business consulting firm in Hong Kong, is seeking a dedicated Secretarial & Administrative Officer / Assistant to join the Central office. This full-time role provides comprehensive administrative support to our corporate services team and ensures smooth day-to-day operations.

You will handle filing, client records, calls and emails; assist with reports and secretarial documents; liaise with stakeholders; and support overseas inquiries, contributing

Qualifications

• Minimum 3 years' experience in an administrative or secretarial role, prefer background in legal, audit or corporate services firm.
• Good communication and interpersonal skills.
• Excellent command in English and Chinese.
• Proficient in Microsoft Office suite (Word, Excel, PowerPoint).
• Ability to work independently and as part of a team.
• Attention to detail and a problem-solving mindset.
• Knowledge of office management principles and best practices.

Responsibilities

• Maintaining and updating company files, client records and databases.
• Handling incoming calls, emails and correspondence in a professional manner.
• Assisting with the preparation of reports and drafting secretarial documents.
• Performing general office duties such as filing, scanning and photocopying.
• Providing administrative support for various projects and initiatives.
• Liaising with internal and external stakeholders as required.
• Handling basic enquiry from overseas clients.

Skills

English proficiency

Chinese proficiency

Communication skills

Microsoft Office

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Secretarial & Administrative Officer / Assistant

We are a boutique business consulting firm in Hong Kong. Due to our business expansion, we are seeking a delicated Secretarial & Administrative Officer / Assistant to join our team at our Central office. In this full-time role, you will provide comprehensive administrative support to our corporate services team, ensuring the seamless execution of our day-to-day operations.

What you'll be doing

Maintaining and updating company files, client records and databases

Handling incoming calls, emails and correspondence in a professional manner

Assisting with the preparation of reports and drafting secretarial documents

Performing general office duties such as filing, scanning and photocopying

Providing administrative support for various projects and initiatives

Liaising with internal and external stakeholders as required

Handling basic enquiry from overseas clients

What we're looking for

Minimum 3 years' experience in an administrative or secretarial role with the background in legal, audit or corporate services firm is highly preferred.

Good communication and interpersonal skills

Excellent command in English and Chinese

Proficient in using Microsoft Office suite (Word, Excel, PowerPoint)

Ability to work independently and as part of a team

Attention to detail and a problem-solving mindset

Knowledge of office management principles and best practices

About us

Keylord Business Solutions Limited is a leading services provider of incorporation, banking solutions, tax and corporate advisory services. With a team of experienced professionals, we pride ourselves on delivering tailored solutions that help our clients achieve their business goals. Our company culture is built on a foundation of integrity, teamwork and a dedication to excellence.