Office Admin & Facilities Coordinator

Michael Page International (HK) Ltd; Hong Kong; On-site; HKD 250,000 - 350,000; Full time

Benefits offered by this job

Discretionary bonus

Medical insurance

Job summary

Michael Page International (HK) Ltd is seeking an Administrative Officer to support a sizable Hong Kong office, overseeing facilities, procurement, vendor management, compliance, events and workplace operations. The role offers hands-on exposure to operational projects within a leading international law firm.

You will coordinate day-to-day office administration, maintain records, manage supplies, arrange meetings, process correspondence, and assist with document preparation.

Qualifications

• Tertiary education with solid experience in facilities, office administration, or workplace operations.
• Excellent written and spoken English and Cantonese to communicate with diverse stakeholders.
• Hands-on, quick-thinking, and highly responsive working style in a fast-paced environment.
• Strong organisational and prioritisation skills; able to work independently on multiple operational matters.
• Exposure to office projects, renovations, facilities upgrades, or workplace improvement initiatives is a plus.
• Strong writing, research, and analytical skills with attention to detail.
• Proactive, solutions-oriented mindset with flexibility to changing business needs.
• Proficiency in MS Word, Excel, PowerPoint; Chinese input capability.

Responsibilities

• Manage day-to-day office administration to keep workplace activities organized and on schedule.
• Maintain accurate administrative records and filing systems for easy access to information.
• Coordinate office supplies and ensure timely availability of essential materials.
• Arrange meetings, prepare meeting spaces and coordinate related administrative details.
• Handle incoming correspondence and route information to appropriate contacts.
• Support document preparation and formatting to maintain clear, professional materials.
• Coordinate with internal contacts on office requests and follow up on actions.
• Monitor general office needs and help resolve administrative matters promptly.

Skills

Facilities management

Office administration

Bilingual English/Cantonese

Organisational skills

Project exposure

Writing & research

Proactive mindset

MS Office (Word/Excel/PowerPoint)

Education

Tertiary education

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Michael Page International (HK) Ltd is seeking an Administrative Officer to support a sizable Hong Kong office, overseeing facilities, procurement, vendor management, compliance, events and workplace operations. The role offers hands-on exposure to operational projects within a leading international law firm.

You will coordinate day-to-day office administration, maintain records, manage supplies, arrange meetings, process correspondence, and assist with document preparation.