Executive Assistant - SC

Classy Wheeler Limited; Hong Kong; On-site; HKD 300,000 - 450,000; Full time

Job summary

A sizable private equity firm in Hong Kong is urgently seeking an experienced Executive Assistant to join their expanding team. In this role, you will be responsible for managing calendar activities, booking meetings, and handling travel arrangements, both domestic and international. A strong ability to multi-task and prioritize effectively under pressure is essential. Candidates should have proficiency in Excel and experience in financial services is preferred but not necessary. This position requires flexibility and excellent interpersonal skills.

Qualifications

• Experience in Financial Services preferred but not required.
• Ability to work under pressure and manage time effectively.
• Strong judgment in dealing with sensitive issues.
• Comfortable with research databases.
• Flexibility for overtime with little notice.

Responsibilities

• Manage heavy calendar and organize meetings.
• Handle travel arrangements and process expenses.
• Create and proofread letters and reports.
• Screen phone calls and greet visitors.
• Alert executive to pending deadlines.

Skills

Multi-tasking

Attention to detail

Organizational skills

Strong interpersonal skills

Tools

SalesForce

Excel

MS Word

PowerPoint

Outlook

Job description

A sizable private equity firm with businesses around the globe is urgently looking for an experienced Executive Assistant to join their expanding team

Job Description

• Heavy calendar maintenance; organize and arrange meetings; book conference rooms; greet and escort guests.
• Answer phones, take accurate and detailed messages; sort and distribute mail.
• Handle travel arrangements, domestic and international and process expenses.
• Managing a business plan through SalesForce and updating distribution lists
• Prioritizes own work based on established deadlines, manages time and makes recommendations.
• Alerts Executive to pending deadlines and/or priorities that require attention.
• Receives and screens phone calls and greets visitors. Exercises tact in dealing with callers and visitors.
• Creates letters, reports, memos, etc. Proofreads for spelling, grammar, and layout, making appropriate changes.

Job Requirements

• Experience working in Financial Services is preferred, but not required
• Ability to multi-task/prioritize and work under pressure. Manages time effectively, good attention to detail and organizational skills; ability to meet deadlines and set priorities for specific assignments;
• Anticipates needs and/or potential problems; initiate steps to resolve issues. Ability to be resourceful and proactive in dealing with issues that may arise. Uses judgment in dealing with sensitive issues. Displays ability to think creatively and strategically on specific assignments. Respect for confidentiality;
• Strong interpersonal skills. Works effectively and efficiently independently and in a team. Interacts collaboratively with superiors and colleagues;
• Comfortable with research databases for investor research
• Advanced proficiency in Excel; formulas; count, sum functions, comfortable with conditional formatting and formulas, is required
• Proficiency in MS Word, PowerPoint, Outlook is required.
• Flexibility for overtime with little or no advanced notice is required.