Multilingual Executive Assistant to CEO

Xplus Global Limited; Hong Kong; On-site; HKD 300,000 - 520,000; Full time

Job summary

Xplus Global Limited in Hong Kong is seeking an Executive Assistant to provide comprehensive administrative support to the CEO. The role requires superb organization, problem-solving, and flawless English, Cantonese, and Mandarin communication.

You will manage the CEO’s schedule, coordinate complex travel, prepare meeting materials, and handle confidential information with discretion. Immediate availability preferred, on-site at North Point, HK.

Qualifications

• 2–3+ years of experience as an Executive Assistant or Personal Assistant supporting C-level executives.
• Excellent communication skills in English, Cantonese and Mandarin.
• Able to manage calendars, travel, and confidential information with strong judgment.
• Comfortable interacting with high-level executives and meeting tight deadlines.

Responsibilities

• Proactively manage CEO’s complex calendar including meetings, travel, and commitments.
• Screen calls, emails, and visitors, acting as gatekeeper with professionalism.
• Prepare agendas, documents, and pre-read materials for meetings.
• Attend meetings, take minutes, and track action items.
• Coordinate domestic and international travel itineraries and expenses.
• Draft and edit emails, reports, and board communications.
• Serve as primary liaison between CEO and internal/external stakeholders.

Skills

English

Cantonese

Mandarin

Calendar management

Stakeholder management

Multitasking

Communication

Problem-solving

Education

Degree in Secretarial/Business Administration

Job description

Xplus Global Limited in Hong Kong is seeking an Executive Assistant to provide comprehensive administrative support to the CEO. The role requires superb organization, problem-solving, and flawless English, Cantonese, and Mandarin communication.

You will manage the CEO’s schedule, coordinate complex travel, prepare meeting materials, and handle confidential information with discretion. Immediate availability preferred, on-site at North Point, HK.