Manager, Comprehensive Documentation Management

Bank of Communications Hong Kong Branch; Hong Kong; On-site; HKD 350,000 - 600,000; Full time

Job summary

Bank of Communications Hong Kong Branch is seeking an experienced archival management professional to oversee coordination, standardization and compliance across the bank's document lifecycle.

The role involves handling official documents, reviewing regulatory formats, and supporting internal stakeholders with economic and financial information, while driving departmental digital transformation projects and providing administrative support.

Qualifications

• Degree holder or above or equivalent qualifications at HKQF level 5.
• Minimum of 5 years of relevant experience, preferably with handling official bank documents.
• Familiar with banking operations and organizational structure with good business acumen.
• Strong writing skills in English and Chinese with ability to draft letters, memos and reports.

Responsibilities

• Implement and execute archival management coordination and standardization; provide guidance and conduct inspections.
• Handle receipt, dispatch, follow-up, storage, and archiving of bank-level official documents; review regulatory document formats.
• Assist in collecting and analyzing economic and financial information; provide advice to internal stakeholders.
• Organize and execute departmental digital transformation initiatives.
• Assistant department and team administrative tasks.
• Complete other tasks assigned by superiors and report progress on time.

Skills

Strong writing skills

Interpersonal skills

Organizational skills

Proactive attitude

Education

Bachelor's degree or above / HKQF level 5

Tools

MS Office

Job description

• Implement and execute bank archival management coordination and standardization; provide guidance and conduct inspections; draft regulations and procedures.
• Handle receipt, dispatch, follow-up, storage, and archiving of bank-level official documents; review the format of regulatory documents.
• Assist in collecting and analyzing economic and financial information；provide advice to internal stakeholders.
• Organize and execute departmental digital transformation initiatives.
• Assistant department and team administrative tasks.
• Complete other tasks assigned by superiors on time and proactively report on work progress.

Requirements

• Degree holder or above, or equivalent qualifications at HKQF level 5
• Minimum of 5 years of relevant experience, preferably with experience in handling official documents in banking industry
• Familiar with banking operations, functions and organizational structure with good business acumen
• Strong writing skills in both Chinese and English with the capability in drafting proper business letters and memos and reports
• Excellent interpersonal, communication and organizational skills with a strong sense of responsibility and proactive attitude
• Attentive to details and committed to high-quality service and deliverables
• High language proficiency in both English and Chinese, fluency in Putonghua is a must
• Familiar with MS Office applications, and English and Chinese word processing

Candidates with less experience would be considered as Deputy Manager,Comprehensive Documentation Management