Company Secretary Assistant

The Kowloon Motor Bus Company (1933) Limited; Hong Kong; Sur place; HKD 480 000 - 720 000; Plein temps

Résumé du poste

The Kowloon Motor Bus Company (1933) Limited is looking for a capable Company Secretary with 2–3 years of experience in secretarial work for a HK-listed group. You will assist in ensuring compliance with HKEX Listing Rules and Companies Ordinance, coordinate board meetings, and liaise with regulators and advisers.

Strong drafting, organizational, and bilingual communication skills (English and Chinese) are essential. Experience with board portals is a plus; 5-day workweek at Kowloon Bay location.

Qualifications

• Minimum 2-3 years of company secretarial experience.
• Experience with Hong Kong listed companies is essential.
• Experience in organizing board and committee meetings, preparing announcements, circulars and regulatory filings, and maintaining statutory records.
• Strong knowledge of HKEX Listing Rules, Companies Ordinance (Cap. 622) and SFO disclosure requirements.
• Good understanding of Corporate Governance Code and HKEX filing procedures.

Responsabilités

• Assist the Company Secretary to ensure compliance with HKEX Listing Rules, Companies Ordinance and applicable regulations.
• Prepare and submit announcements, circulars, and notices via HKEX ESS, annual and interim reports.
• Monitor timely disclosure of inside information and regulatory filings.
• Liaise with HKEX, SFC, share registrar, auditors, and external advisers.
• Coordinate board and board committee meetings and prepare agendas and papers.
• Maintain statutory books and registers; file annual returns and changes in directors or secretaries.
• Handle share allotments/transfers and corporate actions.
• Support ad hoc projects or restructurings as needed.

Connaissances

Organizational skills

Time management

Drafting skills

Attention to detail

Communication & interpersonal skills

MS Office proficiency

Formation

Bachelor’s degree in Law, Accounting, Corporate Governance, or related discipline

HKCGI membership preferred

Relevant professional qualifications (e.g. LLB, BSc Accounting, Corporate Governance certification)

Outils

Board portal systems

Description du poste

• Bachelor’s degree in Law, Accounting, Corporate Governance, Business Administration or related discipline
• Member or student member of The Hong Kong Chartered Governance Institute (HKCGI) (formerly ICSA) preferred
• Relevant professional qualification (e.g. LLB, BSc (Hons) Accounting, Corporate Governance certification etc.) is an advantage

Experience

• Minimum 2-3 years of company secretarial experience
• Proven experience working with Hong Kong listed companies is essential
• Experience in organizing board and committee meetings, preparing announcements, circulars and regulatory filings and maintaining statutory records and handling company secretarial matters for group entities
• Experience in handling offshore jurisdictions (e.g. BVI) is an advantage

Knowledge

• Strong knowledge of: HKEX Listing Rules, Companies Ordinance (Cap. 622) and Securities and Futures Ordinance (SFO) disclosure requirements
• Familiar with (1) Corporate Governance Code and best practices and (2) Procedures for HKEX filings and the Electronic Submission System
• Good understanding of compliance requirements for listed issuers and group structures

Skill

• Excellent organizational and time management skills with ability to manage multiple deadlines
• Strong drafting skills (e.g. minutes, resolutions, announcements)
• Attention to detail and high level of accuracy
• Good communication and interpersonal skills (ability to liaise with regulators and external advisors)
• Proficient in Microsoft Office applications. Experience with board portal systems is a plus

Others

• High level of integrity, professionalism and confidentiality
• Strong sense of responsibility and accountability
• Ability to work under pressure and meet tight regulatory deadlines
• Proactive, self-motivated and willing to take ownership of tasks
• Good command of written and spoken English and Chinese (including Putonghua preferred)

Responsibilities

• Provide assistance to Company Secretary to ensure corporate compliance with HKEX Listing Rules, Companies Ordinance (Cap. 622), and other applicable regulations
• Handle preparation and submission of announcements, circulars, and notices via HKEX Electronic Submission System (ESS), annual and interim reports
• Monitor and ensure timely disclosure of inside information and other regulatory filings
• Liaise with HKEX, SFC, share registrar, auditors, and external legal advisers
• Provide assistance and support on organizing and coordinating board meetings and board committee meetings (Audit, Remuneration, Nomination, etc.)
• Assist and support preparation and distribution of Agendas, board papers, and meeting packs
• Handle full spectrum of company secretarial duties for the listed company and its subsidiaries
• Maintain statutory books and registers
• Prepare and file annual returns, changes in directors, company secretary, or registered office and other corporate documents.
• Provide support on share allotments/transfers
• Coordinate execution of agreements and corporate actions
• Manage company secretarial databases and filing systems. Ensure proper execution and safekeeping of corporate documents
• Handle routine enquiries relating to company secretarial matters
• Assist in ad hoc projects, transactions, or corporate exercises (e.g. restructuring, financing, M&A)

Working Hours

• 5-day work

Working Location

• Kowloon Bay

Personal data collected will be used for recruitment purpose only. The Company will keep personal data of unsuccessful job applicants for a maximum period of 12 months. After that time, the personal data will be destroyed.