Legal Secretary: Expert Admin & Client Support

C. L. Chow & Macksion Chan, Solicitors; Hong Kong; On-site; HKD 216,000 - 312,000; Full time

Job summary

C. L. Chow & Macksion Chan, Solicitors is seeking a Legal Secretary to join our firm in Admiralty District. This full-time role supports our legal professionals and ensures smooth day-to-day operations, delivering professional client service.

Key duties include handling legal documentation and client files, managing invoices and billing, coordinating meetings, and providing reception support while maintaining confidentiality and high professional standards in all matters.

Qualifications

• Proven experience working as a secretary in a legal environment.

Responsibilities

• Preparing and maintaining legal documentation, correspondence and client files in accordance with firm procedures and legal requirements
• Processing invoices, managing billing information and assisting with financial record-keeping and accounting procedures
• Answering and directing telephone calls professionally, taking accurate messages and liaising with clients and external parties
• Organising and maintaining filing systems, both physical and digital, ensuring documents are stored securely and are easily retrievable
• Coordinating meetings, conferences and events
• Providing reception support during peak hours and ensuring a welcoming environment for clients visiting the office
• Maintaining confidentiality and adhering to professional standards in all matters relating to client information and firm business

Skills

English proficiency

Organisational skills

Confidentiality

Telephone manner

Tools

Microsoft Office

Job description

C. L. Chow & Macksion Chan, Solicitors is seeking a Legal Secretary to join our firm in Admiralty District. This full-time role supports our legal professionals and ensures smooth day-to-day operations, delivering professional client service.

Key duties include handling legal documentation and client files, managing invoices and billing, coordinating meetings, and providing reception support while maintaining confidentiality and high professional standards in all matters.