Legal Secretary

MinterEllison LLP; Hong Kong; On-site; HKD 240,000 - 360,000; Full time

Benefits offered by this job

5-day work week

Medical and dental insurance

Job summary

MinterEllison LLP in Hong Kong seeks a proactive Legal Secretary to provide comprehensive secretarial and administrative support to our Partners and legal professionals. You will manage calendars, coordinate meetings, arrange travel, and assist with matter opening and billing to ensure smooth operation.

The ideal candidate has over 2 years of experience, fluent in English and Chinese, and proficient in Microsoft Office.

Qualifications

• Fluent in English and Chinese (spoken and written).
• Strong organizational and time-management skills.
• Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook).
• Experience with audio typing and digital dictation is a plus.

Responsibilities

• Provide full-spectrum secretarial and administrative support to Partners and lawyers.
• Manage calendars, coordinate meetings, arrange travel, and maintain diary schedules.
• Prepare, format, amend, and proofread legal documents and correspondence.
• Assist with matter opening, conflict checks, billing, and expense claims.

Skills

Bilingual English/Chinese

Time management

Organizational skills

Audio typing

Tools

Microsoft Office

Job description

We are seeking a proactive, detail-oriented, and highly organized Legal Secretary to provide comprehensive secretarial and administrative support to our Partners and legal professionals. The successful candidate will play an integral role in ensuring the smooth operation of the practice while maintaining the highest standards of client service and professionalism.

Key responsibilities

Provide full-spectrum secretarial and administrative support to Partners and lawyers.

Manage calendars, coordinate meetings, arrange travel, and maintain diary schedules.

Prepare, format, amend, and proofread legal documents, correspondence, and other materials.

Assist with matter opening, conflict checks, billing, expense claims, and other administrative processes.

Organize and maintain both physical and electronic filing systems.

Handle client communications professionally via telephone, email, and in person.

Maintain strict confidentiality of sensitive and privileged information.

Provide support to other secretaries and assist with team-wide administrative tasks when required.

Undertake ad hoc administrative duties and projects as assigned.

Requirements

More than 2 years of experience as a Legal Secretary, preferably within a litigation practice.

Good command of spoken and written English and Chinese.

Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.

Experience in audio typing and transcribing digital dictation would be an advantage.

Strong organizational and time-management skills, with the ability to multitask and prioritize effectively.

Ability to work under pressure and meet tight deadlines.

A proactive, dependable, and responsible team player.

Positive attitude with the flexibility to support urgent business needs when required.

What We Offer

5-day work week.

Medical and dental insurance coverage.