Secretary

C. L. Chow & Macksion Chan, Solicitors; Hong Kong; On-site; HKD 216,000 - 312,000; Full time

Job summary

C. L. Chow & Macksion Chan, Solicitors is seeking a Legal Secretary to join our firm in Admiralty District. This full-time role supports our legal professionals and ensures smooth day-to-day operations, delivering professional client service.

Key duties include handling legal documentation and client files, managing invoices and billing, coordinating meetings, and providing reception support while maintaining confidentiality and high professional standards in all matters.

Qualifications

• Proven experience working as a secretary in a legal environment.

Responsibilities

• Preparing and maintaining legal documentation, correspondence and client files in accordance with firm procedures and legal requirements
• Processing invoices, managing billing information and assisting with financial record-keeping and accounting procedures
• Answering and directing telephone calls professionally, taking accurate messages and liaising with clients and external parties
• Organising and maintaining filing systems, both physical and digital, ensuring documents are stored securely and are easily retrievable
• Coordinating meetings, conferences and events
• Providing reception support during peak hours and ensuring a welcoming environment for clients visiting the office
• Maintaining confidentiality and adhering to professional standards in all matters relating to client information and firm business

Skills

English proficiency

Organisational skills

Confidentiality

Telephone manner

Tools

Microsoft Office

Job description

About the role

C. L. Chow & Macksion Chan, Solicitors is seeking Legal Secretary to join our firm in Admiralty District. This is a full-time position. As Secretary, you will be the backbone of our office operations, ensuring smooth day-to-day functioning whilst providing essential support to our legal professionals. This role is crucial to maintaining the efficiency and professionalism of our practice and directly contributes to delivering exceptional service to our clients.

Key responsibilities

• Preparing and maintaining legal documentation, correspondence and client files in accordance with firm procedures and legal requirements
• Processing invoices, managing billing information and assisting with financial record-keeping and accounting procedures
• Answering and directing telephone calls professionally, taking accurate messages and liaising with clients and external parties
• Organising and maintaining filing systems, both physical and digital, ensuring documents are stored securely and are easily retrievable
• Coordinating meetings, conferences and events
• Providing reception support during peak hours and ensuring a welcoming environment for clients visiting the office
• Maintaining confidentiality and adhering to professional standards in all matters relating to client information and firm business

What we are looking for

• Proven experience working as a secretary in a legal environment, ideally in a law firm or in-house legal department
• Strong organisational and time management skills with the ability to prioritise multiple tasks and meet deadlines
• Proficient in Microsoft Office suite and other standard office software applications
• Excellent written and verbal communication skills in English; fluency in Cantonese or Mandarin is advantageous
• Professional telephone manner and strong customer service orientation
• Ability to maintain strict confidentiality and handle sensitive information with discretion

What we offer

C. L. Chow & Macksion Chan, Solicitors is committed to providing a supportive and professional work environment. Our team enjoys a collegial atmosphere where professional development is encouraged and supported. We provide opportunities to expand your knowledge of legal processes and develop your career within the firm.

About us

C. L. Chow & Macksion Chan, Solicitors is an established and respected law firm based in Admiralty, Central and Western District. We are committed to providing high-quality legal services to our clients with integrity, professionalism and excellence. Our firm specialises in delivering comprehensive legal advice across a range of practice areas. We pride ourselves on our client-focused approach, our team's expertise and our commitment to maintaining the highest professional standards. We foster a culture of collaboration, mutual respect and continuous improvement, where our staff are valued and supported in their professional endeavours.