Investment Operations & Executive Assistant

Invomag Limited

Hong Kong

Hybrid

HKD 290,000 - 424,000

Full time

4 days ago

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Benefits offered by this job

Working from home 1 day/week

Double pay

Discretionary performance bonus

Job summary

Invomag Limited in Hong Kong seeks a meticulous, numerate Investment Operations & Executive Assistant to support the Portfolio Manager. This hybrid role blends mid-to-back-office financial execution with executive administration, requiring strong trade operations, accounting, and VBP/PM systems experience.

The successful candidate will manage end-to-end trade lifecycles, reconcile multi-asset books, support PMS/OMS, enforce internal risk controls, and produce concise market briefings.

Qualifications

Bachelor’s degree in business administration, accounting, finance, computer science or related discipline.
Minimum 5 years of experience in a Family Office, Hedge Fund, Asset Management, or Private Banking environment.
Strong numerical and analytical mindset with ability to check statements and identify discrepancies.
Proficiency in MS Office; familiarity with AI tools and readiness to apply new AI skills at work.
Exceptional attention to detail and adherence to operation manuals, especially with sensitive trade data and financial ledgers.
Proactive, ownership-driven work ethic with ability to prioritize and meet deadlines.
Fluent in written and spoken Cantonese and English.

Responsibilities

Trade lifecycle management from end-to-end, ensuring accurate portfolio records and settlements.
Trade bookkeeping & reconciliation across equities, fixed income, derivatives, and hedge funds.
PMS & OMS administration, including upgrades, data migration and UAT support.
Risk management support with monitoring of pre-trade risk indicators and daily limits.
Market intelligence synthesis: summarize key market developments for concise briefings.

Skills

Numerical mindset

Analytical thinking

Languages: Cantonese & English

Attention to detail

Proactive work ethic

Education

Bachelor's degree in business administration, accounting, finance, computer science or related

Tools

MS Office

AI tools

Job description

Investment Operations & Executive Assistant

We are a multi-strategy investment office based in Hong Kong, dedicated to managing private investment portfolios, active trading, and proprietary research. We drive conviction by applying macro, thematic, and equity research through a robust, data-intensive framework. We are currently advancing our technical infrastructure by transitioning from spreadsheet-based models toward an AI-augmented investment workflow. We provide a stable, high-discretion environment where talent, teamwork and industry collaboration are central to achieving institutional execution and standard.

Position Summary

We are currently seeking a meticulous and highly numerate professional to provide comprehensive operational, financial, and executive support directly to the Portfolio Manager. This unique hybrid role bridges mid-to-back-office financial execution with executive administration work.

Key Responsibilities

Trade Lifecycle Management: Manage the end-to-end trade lifecycle, maintain accurate portfolio records, and coordinate seamless settlements with external private banks and prime brokers.
Trade Bookkeeping & Reconciliation: Reconcile cash balances and positions across a diverse asset spectrum, including listed and private equities, fixed income, derivatives, structured products, and hedge funds.
PMS & OMS Administration: Maintain and update records within the in-house Portfolio Management System (PMS) and Order Management System (OMS). Troubleshoot system alerts and actively support technical upgrades, data migration, and User Acceptance Testing (UAT).
Risk Management Support: Enforce strict internal risk procedures across the trading timeline. Monitor pre-trade risk indicators and oversee daily limits.
Market Intelligence Synthesis: Actively monitor, filter, and summarize key market developments from financial news media and podcasts to provide concise, actionable briefings.

Accounting & Numerical Reconciliation

Bank & Cash Management: Download monthly bank statements to execute daily bank reconciliations and cash movement tracking across all companies. Arrange cheque payments for vendors and directors.
Financial Reporting: Prepare accurate monthly management accounts—including general ledgers, profit and loss (P&L) statements, and balance sheets for executive review and strategic planning.
Taxation & Compliance: Prepare and accurately submit statutory taxation documents, including Profits Tax and Salaries Tax returns, to the Inland Revenue Department (IRD), ensuring strict adherence to filing deadlines.

Office Administration & Executive Support (EA)

Schedule & Travel Logistics: Manage calendars, business travel, accommodations, and hotel bookings.
Vendor & Office Management: Maintain and renew annual vendor contracts and agreements. Oversee office expenses, equipment purchases, and monthly rental/utility payments.
File Management: Handle overall digital and physical file management.
IT & Infrastructure: Liaison with IT vendors to resolve issues.

Company Secretarial & Human Resources

Corporate Governance: Statutory compliance works like submitting Annual Returns and Business Registrations. Prepare board resolutions, general meeting minutes, and setup documentation for new companies (including BVI annual renewals).
HR & Payroll: Manage monthly payroll, MPF enrollment/contributions, and staff leave records.
Recruitment: Handle recruitment efforts, liaise with agencies, and apply for government funding for summer interns or research assistants.

Requirements

Education: Bachelor’s degree in business administration, accounting, finance, computer science or a related discipline.
Experience: Minimum 5 years of experience in a Family Office, Hedge Fund, Asset Management, or Private Banking environment, with a strong background in trade operations, executive support, or financial administration.
Quantitative & Analytical Mindset: Strong numerical and problem-solving skills with the ability to "look beyond the numbers" when checking statements and identifying discrepancies.
Technical Proficiency: Proficient in MS Office, possess experience in AI tools (chatbot, process automation) and ready to learn and apply new AI skills (e.g. agentic workflows) at work.
Attention to Detail: Exceptional accuracy and adherence to operation manuals, particularly regarding sensitive trade data, and financial ledgers.
Work Ethic: A proactive mindset with a strong sense of ownership, accountability, and the ability to prioritize and meet deadlines.
Languages: Fluent in written and spoken Cantonese and English.