Manager/Assistant Manager, Fund Operation/Admin (Up to 60K)

TalentQuest HR Limited; Hong Kong Island; On-site; HKD 609,000 - 730,000; Full time

Job summary

TalentQuest HR Limited is seeking a Manager/Assistant Manager in Fund Operation/Admin in Hong Kong. This role coordinates fund operations, onboarding, and KYC/AML processes with fund administrators and liaises with custodians and auditors.

The position requires strong Excel skills, VBA familiarity, and a sound knowledge of SFC regulatory frameworks, with a hands-on, detail-oriented mindset suitable for a fast-paced environment.

Qualifications

• Solid track record in 1st-tier asset management fund operations or reputable fund administrators.
• FS Audit experience is an advantage.
• Sound familiarity with SFC regulatory frameworks and asset management requirements in Hong Kong.
• Hands-on mindset with accountability, operational rigour and attention to detail.

Responsibilities

• Coordinate fund operations, share registry, subscriptions, redemptions, onboarding, and KYC/AML with fund administrators.
• Assist in structuring, onboarding, and launch of new fund products and managed accounts.
• Liaise with custodians, prime brokers, auditors, and external compliance parties to resolve issues.
• Oversee trade lifecycle, settlement, cash management, and reconciliation across asset classes.
• Review and reconcile valuation reports and NAV statements from outsourced administrators.
• Monitor liquidity risk and support ad-hoc operational projects.

Skills

English & Mandarin

Excel

VBA

Attention to detail

Stakeholder management

Regulatory compliance

Education

Bachelor's degree in Accounting/Finance/Financial Engineering

Tools

Excel

VBA

Job description

Manager/Assistant Manager, Fund Operation/Admin (Up to 60K)

Fund Operations & Share Registry: Coordinate closely with fund administrators on fund subscriptions, redemptions, client onboarding, KYC/AML processes, and handle investor inquiries.

Product & Account Setup: Support the structuring, onboarding, and launch of new managed accounts and fund products.

Counterparty Liaison: Act as the primary operational contact liaising with custodians, prime brokers, auditors, and external legal/compliance parties; troubleshoot and resolve account opening and trade processing exceptions.

Trade Lifecycle & Cash Management: Oversee trade settlement, corporate actions, proxy voting, and cash management/reconciliation across diverse asset classes, including listed equities, fixed income, and derivatives.

Valuation & Report Oversight: Perform valuation of investment instruments; independently review and reconcile valuation reports and NAV statements provided by outsourced administrators.

Liquidity Risk Monitoring: Manage operational workflows associated with portfolio and fund liquidity risk oversight.

Fund Audit Coordination: Facilitate the year-end fund audit process, prepare operational schedules, and address inquiries from external auditors.

Reporting & Portfolio Analytics: Maintain and update portfolio operational analytics for regular reporting to internal management and investors.

Ad-hoc Projects: Undertake other ad-hoc tasks, operational workflow enhancements, and projects as assigned.

Experience Level: Less than 8 years of relevant working experience (commensurate with level: Senior Officer / Assistant Manager / Manager).

Professional Background: Solid track record within 1st-tier asset management fund operations or reputable fund administrators; prior experience in Financial Services (FS) Audit at a professional accounting firm is an advantage.

Regulatory Competency: Must possess sound, practical familiarity with SFC regulatory frameworks, compliance codes, and asset management operational requirements in Hong Kong.

Work Attributes: Demonstrates a hands-on mindset with strong accountability, operational rigour, and attention to detail; upright, humble, and adaptable to a fast-paced environment.

Education: Bachelor's degree or above in Accounting, Finance, Financial Engineering, or related disciplines.

Languages: Excellent interpersonal and stakeholder communication skills, with professional working proficiency in written and spoken English and Mandarin.

Technical Skills: Advanced Excel skills; strong grasp of financial statements; familiarity with VBA or other automation/programming tools is a clear plus.