HR & Admin Assistant Officer – Detail‑Oriented Multitasker

拔萃國際資產管理有限公司; Hong Kong; On-site; HKD 210,000 - 320,000; Full time

Job summary

拔萃國際資產管理有限公司 in Hong Kong is seeking an Assistant Officer / Officer to support the HR & Admin Department. You will split your time between administrative duties and HR initiatives, including recruitment, onboarding, onboarding-related paperwork, and staff records.

The role also covers front desk duties, travel arrangements for the Chairman, vehicle management, and coordination of training programs and events.

Qualifications

• Bachelor's degree or above.
• Hong Kong Permanent Resident or valid Hong Kong work visa (required).
• 1-3 years of administrative and HR-related work experience; executive assistant preferred.
• Familiarity with Hong Kong Employment Ordinance; experience in expense reimbursement review or large-scale employee event planning preferred.
• Strong organizational, interpersonal and time-management skills; strong sense of responsibility; excellent multi-tasking and stress management abilities.
• Good written and spoken Chinese and English communication; Mandarin preferred.
• AI mindset and practical experience; proficient in Microsoft Office and Chinese input methods; familiar with Excel data processing.
• Immediate availability will be an advantage.

Responsibilities

• Assist in all-round recruitment process.
• Manage onboarding, transfers, and offboarding; prepare relevant legal documents; review HR process SOPs and policies.
• Manage and update employee records and company directory; handle work visas for non-local employees.
• Record and update employee leave information.
• Organize employee engagement initiatives and HR projects.
• Organize and coordinate internal and external employee training programs.
• Provide all-round office administrative support including facilities and office equipment maintenance; arrange courier; organize events.
• Handle front desk reception, calls, emails, visitor registration and meeting room booking.
• Assist Chairman with daily schedule planning, travel bookings, and expense reimbursements; follow up on executive matters.
• Manage all aspects of company vehicles including fuel cards, insurance, leases, maintenance and driver schedules.
• Assist finance for staff expense reimbursements and related tasks.

Skills

Organizational skills

Interpersonal skills

Time management

Multitasking

English–Chinese communication

Mandarin preferred

Education

Bachelor's degree or above

Tools

Microsoft Office

Excel

Job description

拔萃國際資產管理有限公司 in Hong Kong is seeking an Assistant Officer / Officer to support the HR & Admin Department. You will split your time between administrative duties and HR initiatives, including recruitment, onboarding, onboarding-related paperwork, and staff records.

The role also covers front desk duties, travel arrangements for the Chairman, vehicle management, and coordination of training programs and events.