Global Office Administrator | Multinational Support & Travel

JF Talent Consulting Group (Global); Hong Kong; On-site; HKD 223,200 - 334,800; Full time

Benefits offered by this job

ESPP Discount price for company share purchase scheme

Medical Insurance Coverage since the date of joining

MPF Employer contributes up to 10%

Fitness subsidy USD1000 / cycle year

Annual Leave 15 days per cycle year and up to 25 days

Job summary

A leading global consulting firm in Hong Kong is seeking an Office Administrator to ensure smooth office operations and provide administrative support to executives. Responsibilities include reception duties, office administration tasks, and business support. The ideal candidate should have a diploma or higher, three years of experience in a multinational environment, and strong communication skills in English and Chinese. Benefits include an annual performance bonus, medical coverage, and generous annual leave.

Qualifications

• 3 years of secretarial or office administration experience in multi-national companies.
• Able to work independently with flexibility to provide support when needed.
• Strong computer skills in Office applications.

Responsibilities

• Provide effective reception service by greeting visitors and answering phone calls.
• Ensure office cleanliness and safety.
• Assist in organizing company events and department functions.

Skills

Strong communication skills

Interpersonal skills

Attention to detail

Strong computer skills (Excel, PowerPoint, Word)

Fluency in English and Chinese

Education

Diploma or above

Job description

Our client is over 100 years of history Canada-based listed chemical manufacturer in the world. Their global presence with over 1,000 employees across the regions of North America, Asia Pacific, Europe, and Latin America, with dynamic, multicultural, and caring working culture and environment.

• ESPP Discount price for company share purchase scheme
• Medical Insurance Coverage since the date join
• MPF Employer contributes up to 10%
• Fitness subsidy USD1000 / cycle year
• Annual Leave 15 days per cycle year and up to 25 days
• The pantry has fresh fruits and nuts/cereal bars, soft drinks
• Prime office location

About The Role

Report to the Executive Assistant, aim of this role is to ensure the office runs smoothly and provide a safe and comfortable working environment for employees. Ensure & maintain customer-focused services professionally and effectively, including reception service, office administration, and business support to Senior Executive members of the region to the regional office.

Job Functions

Reception

• Provides effective reception service by greeting visitors & answering phone calls
• Office safety and security control, entrance cards, and keys record keeping
• Maintains efficient mailing and courier services
• Maintains office contact phone list and prepares notification

Office Administration

• Ensures the office & meeting rooms are kept clean and safety
• Office equipment management and maintenance, office supplies procurement & sourcing
• Administers office subscriptions & renewals, Office Admin expense record keeping & payment handling
• Ensure safety procedures are established for fire evacuation
• Assist with office management & supply contract review, negotiation, and filing
• Quarterly office inspection in Hong Kong office

Secretarial & Business

• Works closely with Executive Assistant and other Administrative Assistants in Asia region
• Provide business travel assistance to assigned team members and visitors internationally & domestically
• Support the hosting of internal and external meetings
• Support departmental leave administrator process for assigned teams
• Organize company events and department functions

Qualifications

• Diploma or above
• 3 years of secretarial or office administration experience in multi-national companies
• Service-oriented; strong communication skills and interpersonal skills
• Able to work independently with the flexibility to provide support is needed
• Attention to detail and a sense of confidentiality
• Strong computer skills in Office applications (e.g. Excel, PowerPoint, Word)
• Excellent in English and Chinese, other Asian languages (e.g. Mandarin, Japanese, Korean) is an advantage
• Annual Performance Bonus
• ESPP: Discount price for company share purchase scheme
• Medical Insurance Coverage since the date join
• MPF Employer contributes up to 10%
• Fitness subsidy USD1000 / cycle year
• Annual Leave 15 days per cycle year and up to 25 days
• The pantry has fresh fruits and nuts/cereal bars, soft drinks