Executive Assistant to SVP, APAC

Lululemon; Hong Kong; On-site; HKD 670,000 - 1,116,000; Full time

Benefits offered by this job

Bonus program

Paid time off

Employee discounts

Fitness classes

Parenthood top-up

Development programs

Job summary

lululemon is seeking an experienced Executive Assistant to support the Senior Vice President, Asia Pacific. The role requires handling confidential information with tact, managing complex calendars, coordinating regional meetings, and ensuring smooth executive operations across time zones.

You will organize travel, prepare materials, and collaborate with global teams to maintain schedule integrity and drive efficient decision making.

Qualifications

• Experience supporting senior leaders and executives.
• Exceptional written and verbal English communication skills.
• Ability to handle sensitive information with discretion.
• Strong proficiency with Microsoft Office 365 applications and business software.

Responsibilities

• Maintain executive’s agenda and weekly priority list, including meetings, events, and personal dates.
• Oversee complex professional and social demands, plan proactively, and prepare materials.
• Take minutes and follow up on actions for onsite and offsite meetings.
• Summarise reports, draft communications, and support presentations for leadership.
• Arrange travel itineraries and logistics for professional and personal events.

Skills

Executive support

Secretarial duties

Stakeholder mgmt

English comms

MS Office

Tools

PowerPoint

Excel

Outlook

Word

Job description

lululemon is an innovative performance apparel company for yoga, running, training, and other athletic pursuits. Setting the bar in technical fabrics and functional design, we create transformational products and experiences that support people in moving, growing, connecting, and being well. We owe our success to our innovative product, emphasis on stores, commitment to our people, and the incredible connections we make in every community we're in. As a company, we focus on creating positive change to build a healthier, thriving future. In particular, that includes creating an equitable, inclusive and growth-focused environment for our people.

about this team

You thrive on seeing your executive leader succeed every day. You are a strong assistant who is articulate, personable, and detail-oriented along with excellent organizational and prioritization skills and ability to regularly act independently, making significant decisions. You must be able to build relationships with employees at all levels throughout the organization, have a good business sense, and the ability to handle sensitive situations in a mature and confidential manner. You will enable the smooth operation of the office under the pressure of frequent interruptions and changes in priorities. This role directly supports the Senior Vice President, Asia Pacific.

a day in the life

Executive Support & Administration:

Maintain deep awareness of the executive’s strategic and organisation objectives, and support their achievement through sound judgment, prioritisation, and informed decision making.

Manage the executive’s complex professional and social demands, anticipating needs and planning proactively. Oversee the executive’s full agenda and weekly priority list, including all meetings, appointments, events, and key personal dates.

Handle highly confidential and sensitive business information with professionalism and discretion.

Organise and coordinate regional meetings, summits, offsites, and global executive visits. And coordinate all meeting logistics (onsite and offsite), ensuring preparation of necessary materials and taking minutes for follow-up actions on‑site and off‑site, ensuring preparation of necessary materials and taking minutes for follow‑up actions.

Enhance executive productivity by summarising reports, preparing and reviewing draft communications, and supporting the development of presentations.

Arrange travel itineraries, reservations, and logistics for both professional and personal events, as well as executive visits.

Collaborate with the global and regional EA community to gather information in a timely manner and sharing of best practices.

Manage executive’s expense submissions and APAC Executive Department budget.

Chief of Staff:

Monitor strategic projects to ensure they remain on schedule and deliver expected outcomes

Act as a liaison between the SVP and market cluster and functional leadership teams, facilitate communication to ensure clarity of priorities and execution

Support Go-To-Market (GTM) process by tracking milestones, aligning stakeholders, and arranging schedules

Assist in preparation of annual/quarterly/monthly business reviews, and SLT & Board-level presentations

Provide input on meeting agenda design and ensure follow-through on meeting follow-up actions

Identify opportunities to streamline executive workflows and effectiveness

Recommend process improvements and implement best practices for executive operations

qualifications

Experience in Secretarial and Executive Assistant duties, supporting senior leaders and executives.

Exceptional written and verbal communication skills in English, with strong interpersonal ability and experience engaging with senior stakeholders (including Board members and C‑suite leaders).

Proven ability to handle sensitive and confidential information with absolute discretion and reliability.

Strong technical proficiency with Microsoft Office 365 applications (e.g., Outlook, PowerPoint, Excel) and other business software; techs savviness is a strong advantage.

Excellent business acumen with the ability to exercise sound judgment, anticipate needs, and prioritise effectively.

Experience in a consumer facing business, ideally with direct retail operations

Highly detail oriented with a commitment to accuracy and quality in all deliverables.

Resourceful, proactive, and able to independently source information and solutions to complete assigned tasks.

Strong organisational skills with the ability to manage multiple projects, meet tight deadlines, and balance shifting priorities

must haves

Acknowledges the presence of choice in every moment and takes personal responsibility for their life.

Possesses an entrepreneurial spirit and continuously innovates to achieve great results.

Communicates with honesty and kindness, and creates the space for others to do the same.

Leads with courage, knowing the possibility of greatness is bigger than the fear of failure.

Fosters connection by putting people first and building trusting relationships.

Integrates fun and joy as a way of being and working, aka doesn’t take themselves too seriously.

additional notes

Authorization to work in Hong Kong SAR is required for this role.

beyond the paycheck (benefits & perks)

• competitive base pay and a team-based bonus program
• paid time off
• generous employee discounts
• fitness/yoga classes
• parenthood top up program
• personal and professional development programs

Note: availability of these benefits and perks may be subject to your location & employment type and may have certain eligibility requirements. The Company reserves the right to alter these benefits and perks in whole or in part at any time without advance notice.

workplace arrangement

In-person collaboration and office-based work is necessary and important for this role. Work is performed onsite, 5 days a week, depending on role requirements.