Administrative Executive

Leadingnation; Hong Kong; Hybrid; HKD 201,000 - 268,000; Full time

Benefits offered by this job

Medical insurance

Life insurance

Annual leave

Paid sick leave

Job summary

Leadingnation is seeking a capable administrative professional to support the MD and regional Directors. You will manage calendars, coordinate travel and hotels, arrange car schedules, and handle expense reimbursements.

The role requires a degree and 3–5 years in secretarial or admin support, with strong English, Chinese and Mandarin communication. Hybrid work, competitive benefits and a collaborative team culture.

Qualifications

• Degree holder with 3–5 years’ experience in secretarial or administration.
• Proactive, self-motivated and able to work independently.
• Good communication and interpersonal skills across levels.
• Fluent in English, Chinese and Mandarin for spoken and written work.
• Proficient PC skills including MS Office (Excel/Word/PowerPoint).

Responsibilities

• Support administration team on organizing company activities and events.
• Provide secretarial support to the Managing Director and other Directors.
• Manage calendar, travel, hotel arrangements and expense reimbursements.
• Coordinate company car schedules with drivers.
• Arrange hotel bookings for visitors and order flowers/hampers for clients.
• Assist office staff with travel arrangements when required.
• Be flexible to work beyond normal hours when needed.
• Perform ad-hoc tasks as assigned.

Skills

Secretarial experience

Multilingual communication

MS Office proficiency

Education

Bachelor's degree

Tools

MS Office

Job description

What you'll be doing:

• Support administration team on organizing company activities and events;

• Provide secretarial support and administrative duties to Managing Director of Regional Headquarter and other Directors;

• Manage calendar, handle daily correspondence, travel arrangement and hotel accommodation as well as reimburse expenses;

• Manage company car schedules and coordinate with drivers;

• Arrange hotel booking for visitors, flower/hampers ordering for customers/business associates;

• Assist office staff on travel arrangement when required;

• Be willing to work beyond normal working hours when needed;

• Perform ad-hoc tasks as assigned.
  

What we're looking for:

• Degree holder with 3 - 5 years’ experience in secretarial or administration team support;

• Good team player and able to communicate with all levels of staff;

• Proactive, self-motivated, and able to work independently;

• Good communication, interpersonal, and negotiation skill;

• Proficient PC skills including MS Office (Excel/Word/PowerPoint);

• Good command in spoken and written English, Chinese and Mandarin;

• Candidates with less experience would also be considered for a junior position.
  

When working with us you can expect:

• Stable employment in a dynamic and multinational organisation that is one of the leaders in the market;

• Competitive remuneration package with a wide range of benefits including medical insurance for you and your family members, life insurance, annual leave, paid sick leave and others;

• Hybrid work mode, flexible working arrangement and early releases on major holidays' eve;

• Great work atmosphere, interactive, encouraging, friendly and supportive team culture.