Finance & Admin Assistant: Data, Payments & Office Ops

Asiaray Advertising Media Limited; Hong Kong; On-site; HKD 134,000 - 201,000; Full time

Job summary

Asiaray Advertising Media Limited is seeking an Office Administrator to handle data entry in the Finance system, filing and daily clerical tasks in our Hong Kong office. The role includes cheque preparation support, vendor liaison, and inventory management.

The successful candidate will be multilingual (English, Mandarin, Cantonese) with a Diploma or above and at least 1 year of relevant experience, proficient in MS Office and able to work cross-functionally.

Qualifications

• Diploma or above with at least 1 year office admin or bookkeeping experience.
• Good command of written and spoken English, Mandarin and Cantonese.
• Proficient in MS Office and Chinese Word Processing.

Responsibilities

• Perform data entry in the Finance system and document filing.
• Assist in cheque preparation and system payment reconciliation.
• Responsible for daily office administrative and clerical support.
• Perform general administrative functions including office supplies and fixed asset inventory management, office housekeeping, vendor and contract management etc.
• Liaise with vendors/suppliers for price quotations and assess cost/value standard.
• Responsible for office equipment and facilities maintenance (e.g. Copier, microwave oven and other pantry facilities, etc.).
• Back-up reception service when required.
• Assist in office relocation/renovation/improvement work projects when required.
• Assist ad-hoc duties as assigned by supervisor.

Skills

Interpersonal skills

Communication skills

Self-motivation

English, Mandarin, Cantonese

Education

Diploma or above

Tools

MS Office

Chinese Word Processing

Job description

Asiaray Advertising Media Limited is seeking an Office Administrator to handle data entry in the Finance system, filing and daily clerical tasks in our Hong Kong office. The role includes cheque preparation support, vendor liaison, and inventory management.

The successful candidate will be multilingual (English, Mandarin, Cantonese) with a Diploma or above and at least 1 year of relevant experience, proficient in MS Office and able to work cross-functionally.