Facilities Administration & Operations Coordinator | Flexible Work

Computershare Hong Kong Investor Services Limited; Hong Kong; On-site; HKD 300,000 - 420,000; Full time

Benefits offered by this job

Flexible work options

Health and wellbeing rewards

Employee share purchase plan

Team events and activities

Career hub access

Job summary

Computershare Hong Kong Investor Services Limited is seeking an office-based Facilities Administrator to support the Facilities Manager in delivering day-to-day office operations and workplace services. You will handle access control, visitor management, vendor coordination, PO and invoice processing, and ESG data collection, while coordinating internal projects, meetings, and VIP visits.

The role demands organized, proactive, service-oriented individuals who can manage multiple priorities and

Qualifications

• Minimum 3 years of experience in office administration or facilities coordination.
• Demonstrated experience delivering high-quality customer service.
• Strong organizational and problem-solving abilities with multitasking.
• Excellent written and verbal communication skills.

Responsibilities

• Manage access control administration, including employee access cards and visitor management.
• Coordinate and maintain contractor, consultant, landlord, and vendor records.
• Conduct workplace inspections and support facilities maintenance activities as assigned.
• Process purchase orders, invoices, and related administrative documentation.
• Maintain accurate facilities records, reports, and data.
• Assist with collection, tracking, and reporting of ESG data.
• Coordinate meeting room bookings and room setup requirements.
• Arrange catering and logistical support for internal meetings and events.
• Support VIP visits, client events, and business functions.
• Perform other administrative and operational duties as required.
• Support ad hoc projects and tasks assigned by the Facilities Manager.

Skills

Office administration

Facilities coordination

Customer service

Organizational skills

Communication skills

Attention to detail

Health & safety knowledge

Independent work

Collaboration

Tools

Microsoft Office Suite

Job description

Computershare Hong Kong Investor Services Limited is seeking an office-based Facilities Administrator to support the Facilities Manager in delivering day-to-day office operations and workplace services. You will handle access control, visitor management, vendor coordination, PO and invoice processing, and ESG data collection, while coordinating internal projects, meetings, and VIP visits.

The role demands organized, proactive, service-oriented individuals who can manage multiple priorities and