Facilities Admin & Workplace Services Lead (HK) – Flexible

Computershare Hong Kong; Hong Kong; On-site; HKD 201,000 - 312,000; Full time

Benefits offered by this job

Flexible work options

Health and wellbeing rewards

Share purchase program with companycon

Team events and recognition

Job summary

Computershare Hong Kong is seeking a proactive Facilities Administrator to support the Facilities Manager in day-to-day operations, access control, and visitor management. You will contribute to a safe and well-presented office, coordinating vendor records,POs, invoices, ESG data and internal events.

The role requires strong organizational skills, teamwork, and excellent customer service in an office environment. On-site Hong Kong location with opportunities to grow within a global company.

Qualifications

• 3+ years of experience in office administration, facilities coordination, workplace services, or a similar role.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Experience in facilities management and office administration practices.

Responsibilities

• Manage access control administration, including employee access cards and visitor management.
• Coordinate and maintain contractor, consultant, landlord, and vendor records.
• Conduct workplace inspections and support facilities maintenance activities as assigned.
• Process purchase orders, invoices, and related administrative documentation.
• Maintain accurate facilities records, reports, and data.
• Assist with ESG data collection, tracking and reporting.
• Coordinate meeting room bookings and room setup requirements.

Skills

Organizational skills

Problem-solving

Communication

Customer service

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Job description

Computershare Hong Kong is seeking a proactive Facilities Administrator to support the Facilities Manager in day-to-day operations, access control, and visitor management. You will contribute to a safe and well-presented office, coordinating vendor records,POs, invoices, ESG data and internal events.

The role requires strong organizational skills, teamwork, and excellent customer service in an office environment. On-site Hong Kong location with opportunities to grow within a global company.