Facilities Admin Officer — Flexible Work & ESG (HK)

Computershare; Hong Kong; Presencial; HKD 240 000 - 320 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Flexible work

Health and wellbeing rewards

Share purchase program

Employee recognition & events

Resumo da oferta

Computershare in Wanchai, Hong Kong, is seeking a full-time on-site Facilities Administrator to support the Facilities Manager. You will ensure smooth day-to-day operations, manage access control and visitor administration, and maintain a safe, well-presented workplace.

You will coordinate procurement, vendor management, and ESG data reporting while supporting internal projects, events, and VIP visits. The role requires strong organization, proactivity, and excellent stakeholder relationships.

Qualificações

• Minimum 3 years of experience in office administration, facilities coordination, workplace services, or a similar role.
• Knowledge of facilities management and office administration practices.
• Excellent organizational and problem-solving skills with the ability to manage multiple competing priorities.
• Strong interpersonal, customer service, and communication skills, both written and verbal.
• High attention to detail with a proactive and professional approach.
• Good understanding of workplace health, safety, and security requirements.
• Experience working within a commercial office environment.
• Ability to work independently while collaborating effectively with a broader team.
• Valid First Aid Certificate holder is highly preferred.

Responsabilidades

• Manage access control administration, including employee access cards and visitor management.
• Coordinate and maintain contractor, consultant, landlord, and vendor records.
• Conduct workplace inspections and support facilities maintenance activities as assigned.
• Process purchase orders, invoices, and related administrative documentation.
• Maintain accurate facilities records, reports, and data.
• Assist with the collection, tracking, and reporting of ESG data.
• Coordinate meeting room bookings and room setup requirements, liaising with relevant stakeholders.
• Arrange catering and provide logistical support for internal meetings and events.
• Support VIP visits, client events, and business functions.

Conhecimentos

Office administration

Facilities coordination

Customer service

Microsoft Office

Ferramentas

Outlook

Word

Excel

PowerPoint

Teams

Descrição da oferta de emprego

Computershare in Wanchai, Hong Kong, is seeking a full-time on-site Facilities Administrator to support the Facilities Manager. You will ensure smooth day-to-day operations, manage access control and visitor administration, and maintain a safe, well-presented workplace.

You will coordinate procurement, vendor management, and ESG data reporting while supporting internal projects, events, and VIP visits. The role requires strong organization, proactivity, and excellent stakeholder relationships.