Administration Manager

AsiaWorld-Expo Management Limited; Hong Kong; On-site; HKD 900,000 - 1,300,000; Full time

Job summary

AsiaWorld-Expo Management Limited is a premier Hong Kong venue operator, seeking an experienced Office Administration leader to oversee facilities, procurement, and staff events. You will coordinate with internal and external stakeholders to maintain smooth operations and drive efficiency, while shaping administrative governance and reporting.

The role requires a Bachelor's degree and 10+ years of solid office administration experience in sizeable companies, with strong Mandarin and English

Qualifications

• Bachelor’s degree in Business Administration or related disciplines.
• Minimum 10 years of solid office administration experience gained from sizeable companies.
• Proficient in Microsoft Word, Excel, PowerPoint and Chinese word processing.
• Good command of written and spoken English and Chinese; Mandarin is a plus.

Responsibilities

• Provide administration and facilities management services, including arranging office supplies, logistics arrangement, office renovation, equipment, procurement, and maintenance as well as company’s activities and staff events.
• Coordinate with internal and external parties to ensure smooth business operations.
• Negotiate and coordinate with vendors and services providers.
• Maintain e-filing system for documentation control in an organized and efficient manner.
• Review office admin workflow and internal procedures from time to time to ensure efficiency and effectiveness.
• Organize staff activities and company events such as Annual Dinner & Christmas Party etc.
• Assist in preparing annual administrative budget and regular reports upon request.
• Perform any ad-hoc assignments as required.

Skills

Team player

Negotiation

Leadership

Communication

Interpersonal skills

Education

Bachelor's degree in Business Administration

Tools

Microsoft Word

Excel

PowerPoint

Chinese word processing

Job description

Wholly owned by Airport Authority Hong Kong, AsiaWorld-Expo (AWE) is one of the most versatile exhibition and event areas in Hong Kong, offering AWEsome value across an enormous diversity of events. AWE offers huge, column-free, integrated ground-access spaces with high ceilings, flexible configurations and ancillary services that can accommodate everything from rock concerts to global conventions and expositions to product launches. But our real value lies in our exceptionally experienced and professional staff working delicately with an AWEsome spirit to serving every client and realising their wishes.

Responsibilities

• Provide administration and facilities management services, including but not limited to arranging office supplies, logistics arrangement, office renovation, equipment, procurement, and maintenance as well as company’s activities and staff events.
• Coordinate with internal and external parties to ensure smooth business operations.
• Negotiate and coordinate with vendors and services providers.
• Maintain e-filing system for documentation control in an organized and efficient manner.
• Review office admin workflow and internal procedures from time to time to ensure efficiency and effectiveness.
• Organize staff activities and company events such as Annual Dinner & Christmas Party etc.
• Assist in preparing annual administrative budget and regular reports upon request.
• Perform any ad-hoc assignments as required.

Requirements

• Bachelor’s degree in Business Administration or related disciplines.
• Minimum 10 years of solid office administration experience gained from sizeable companies preferably listed companies.
• A team player with good negotiation and leadership skills; self-motivated with good communication and interpersonal skills; and able to work independently
• Proficient in Microsoft Word, Excel, PowerPoint and Chinese word processing
• Good command of written and spoken English and Chinese, and Mandarin is a plus.

Personal data collected will be used for recruitment-related purpose only.

AsiaWorld-Expo Management Limited and its subsidiaries are equal opportunities employers.