Executive Secretary to CEO & Communications Lead

China Aircraft Services Limited 中國飛機服務有限公司; Hong Kong; On-site; HKD 301,000 - 391,000; Full time

Job summary

China Aircraft Services Limited 中國飛機服務有限公司 is seeking an experienced Secretary to support the CEO at Hong Kong International Airport – Hangar. The role involves executive and administrative duties, including calendar management, travel arrangements, and high-level communications.

You will prepare agendas, presentations, and reports, draft correspondence, and maintain confidential information with discretion.

Qualifications

• Bachelor Degree or above in Secretarial Studies, Business Administration, Communication or related disciplines
• At least 5 years’ relevant experience in an executive secretarial or senior administrative role, preferably supporting C-level executives
• Excellent command of written and spoken English and Chinese (Cantonese and Mandarin)
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Chinese Word Processing

Responsibilities

• Manage calendars, meetings, travel, and logistics for the CEO
• Prepare agendas, presentations, reports, briefing materials, and take meeting minutes
• Draft and edit correspondence, emails, and documents on behalf of the CEO
• Serve as the primary point of contact for internal and external communications
• Maintain and align the Company’s corporate image by managing social media profiles (website, LinkedIn, Facebook, etc.), providing recommendations to management, and acting as the media focal point for news releases, media inquiries, and key PR events, award ceremonies
• Coordinate high-level meetings, events, and special projects
• Handle sensitive and confidential information with discretion and professionalism
• Maintain filing systems, office supplies, and administrative processes

Skills

Executive support

Multitasking

Communication

Discretion

Time management

Interpersonal skills

Education

Bachelor's degree

Tools

Microsoft Office

Chinese Word Processing

Job description

China Aircraft Services Limited 中國飛機服務有限公司 is seeking an experienced Secretary to support the CEO at Hong Kong International Airport – Hangar. The role involves executive and administrative duties, including calendar management, travel arrangements, and high-level communications.

You will prepare agendas, presentations, and reports, draft correspondence, and maintain confidential information with discretion.