Executive Chief of Staff: Strategy & Schedule Liaison

Hong Kong Nordenlight Trading Limited; Hong Kong; On-site; HKD 480,000 - 720,000; Full time

Job summary

Hong Kong Nordenlight Trading Limited is seeking an experienced executive assistant to provide strategic support to the CEO. You will own the CEO's calendar, coordinate complex meetings, manage travel, and act as a trusted bridge to internal teams and external partners.

The role requires 3+ years supporting C-shell executives, fluency in English, Mandarin and Cantonese, and advanced MS Office skills, with strong presentation and data analysis capabilities.

Qualifications

• Bachelor's degree or above required.
• 3+ years in executive assistant/administrative support to C-suite.
• Fluency in English, Mandarin and Cantonese.
• Advanced Microsoft Office proficiency; PowerPoint design and Excel analysis.
• Excellent organizational and multi-tasking abilities; ability to work under pressure.
• High level of integrity and confidentiality.

Responsibilities

• Take full ownership of the CEO's complex schedule and coordinate meetings, calls, receptions, and personal appointments.
• Prepare briefing packages, background materials and meeting agendas in advance.
• Coordinate domestic and international travel arrangements; bookings, visas and itineraries.
• Organize board and management meetings; draft agendas, prepare materials, coordinate on-site and minutes.
• Accompany the CEO to meetings; document decisions and track follow-ups to closure.
• Draft and polish official documents, speeches, and external correspondence.
• Serve as primary liaison between the CEO's office, internal departments and external stakeholders.
• Manage daily emails, calls and official correspondence; screen messages and draft responses.
• Assist in collecting and analyzing international market data, trends and competitive intelligence.
• Manage confidential contracts and documents with utmost diligence.

Skills

Multilingual communication (English, M

PowerPoint design

Excel data analysis

Education

Bachelor's degree or above

Tools

Microsoft Office

Job description

Hong Kong Nordenlight Trading Limited is seeking an experienced executive assistant to provide strategic support to the CEO. You will own the CEO's calendar, coordinate complex meetings, manage travel, and act as a trusted bridge to internal teams and external partners.

The role requires 3+ years supporting C-shell executives, fluency in English, Mandarin and Cantonese, and advanced MS Office skills, with strong presentation and data analysis capabilities.