Executive Secretary & Office Operations Lead

East Asia Professional Photofinishing Laboratory Ltd; Hong Kong; On-site; HKD 167,000 - 279,000; Full time

Job summary

East Asia Professional Photofinishing Laboratory Ltd in Hong Kong seeks a diligent administrator to support quotation and bidding processes, translate and file documents, and handle daily clerical tasks. You will also answer calls, manage document flow, and liaise with internal teams to ensure orders progress smoothly.

The role requires a proactive, responsible, and well-organized approach. Working hours are Monday to Friday 9 AM to 6 PM with Saturday 9 AM to 1 PM (alternate weeks after a

Qualifications

• College diploma or above.
• At least 2 years of relevant work experience.
• Proficiency in reading and writing English and Chinese, and ability to communicate in Cantonese.
• Proficient in operating MS Office software and ERP systems.
• Proactive at work and with a strong sense of responsibility.
• Mature, meticulous, well-organized and with strong execution ability.

Responsibilities

• Assist the supervisor in completing quotation, bidding and other related work within tight deadlines.
• Be responsible for document translation and filing, ensuring the completeness and accessibility of materials.
• Answer phone calls and send/receive company documents.
• Communicate and collaborate with relevant internal departments to ensure the smooth progress of order processes.
• Complete other ad-hoc tasks assigned by superiors.

Skills

MS Office

ERP systems

Bilingual English/Chinese

English and Chinese reading/writing

Education

College diploma or above

Tools

MS Office Suite

ERP software

Job description

East Asia Professional Photofinishing Laboratory Ltd in Hong Kong seeks a diligent administrator to support quotation and bidding processes, translate and file documents, and handle daily clerical tasks. You will also answer calls, manage document flow, and liaise with internal teams to ensure orders progress smoothly.

The role requires a proactive, responsible, and well-organized approach. Working hours are Monday to Friday 9 AM to 6 PM with Saturday 9 AM to 1 PM (alternate weeks after a