Senior Executive Secretary & Regional Admin Lead

Randstad Hong Kong Limited; Hong Kong; On-site; HKD 240,000 - 320,000; Full time

Job summary

Randstad Hong Kong Limited is seeking an experienced Executive Secretary / Department Admin to support SVPs, Department Heads, and regional management. The role requires meticulous organization, calendar management, and cross-regional coordination.

Responsibilities include travel planning across Asia-Pacific, event support for client visits, expense processing, onboarding, and maintaining governance records in a fast-paced banking environment.

Qualifications

• Experience in banking, financial services, or professional services is a plus.
• Strong knowledge of secretarial workflows, travel booking, and expense management.
• Excellent interpersonal and communication skills across senior levels.
• High integrity, discretion, and compliance awareness.
• Proficient in MS Office and corporate admin tools.
• Fluency in English; Cantonese/Mandarin/Korean a plus.

Responsibilities

• Coordinate complex executive calendars and meetings.
• Arrange frequent regional travel (chartered via corporate platforms) and approvals.
• Support client event invitations, confirmations, and hospitality logistics for overseas visitors.
• Prepare and submit staff expenses and vendor invoices per bank policies.
• Assist with onboarding, IT access requests, security passes, and workstation setup.
• Maintain department records, signature lists, and key registers.

Skills

Calendar management

Travel coordination

Event support

Expense processing

Onboarding & IT access

Governance & records

Cross-department liaison

MS Office

Education

Bachelor Degree

Tools

MS Office

Job description

Randstad Hong Kong Limited is seeking an experienced Executive Secretary / Department Admin to support SVPs, Department Heads, and regional management. The role requires meticulous organization, calendar management, and cross-regional coordination.

Responsibilities include travel planning across Asia-Pacific, event support for client visits, expense processing, onboarding, and maintaining governance records in a fast-paced banking environment.