Executive Assistant

Lai Sun Development Co Ltd; Hong Kong Island; On-site; HKD 420,000 - 650,000; Full time

Job summary

Lai Sun Development Co Ltd is seeking an experienced Senior Executive Assistant to support a senior executive in Hong Kong. You will manage calendars, coordinate travel, and handle correspondence to ensure smooth operations across domestic and international engagements.

The role requires at least 5 years of experience, strong English and Chinese language skills, and the ability to handle confidential information with discretion. Based in Admiralty, some after-hours flexibility may be required.

Qualifications

• Minimum 5 years of experience supporting senior executives or board-level management.
• Experience in PRC market is advantageous.
• Fluent in English and Chinese (Cantonese and Mandarin preferred).
• Proficient in MS Office; strong written and verbal communication.
• Able to handle confidential information with discretion.

Responsibilities

• Manage the Senior Executive’s calendar, appointments, meetings and travel schedules.
• Coordinate domestic and international travel arrangements, including flights, accommodation, transportation, visas, and itineraries.
• Screen, prioritize and manage incoming emails, calls and correspondence.
• Prepare presentations, reports, meeting materials, agendas and minutes.
• Liaise with internal and external stakeholders on behalf of the Senior Executive.
• Track follow-up actions and ensure timely completion of tasks.
• Organize meetings, conferences, events and executive functions.
• Manage expenses, reimbursements and administrative documentation.
• Provide personal assistance support, including personal appointments and ad hoc requests.
• Handle confidential information with the highest level of professionalism.
• Anticipate the Senior Executive's needs and proactively resolve issues.
• Perform other admin and executive support duties as assigned.

Skills

Calendar management

Travel coordination

Email management

Stakeholder coordination

Discretion & integrity

Multitasking under pressure

Communication skills

Tools

Microsoft Office

Job description

Responsibilities

• Manage the Senior Executive’s calendar, appointments, meetings and travel schedules.
• Coordinate domestic and international travel arrangements, including flights, accommodation, transportation, visas, and itineraries.
• Screen, prioritize and manage incoming emails, calls and correspondence.
• Prepare presentations, reports, meeting materials, agendas and minutes.
• Liaise with internal and external stakeholders on behalf of the Senior Executive.
• Track follow-up actions and ensure timely completion of assigned tasks and projects.
• Organize and coordinate meetings, conferences, events and executive functions.
• Manage expenses, reimbursements and administrative documentation.
• Provide personal assistance support, including personal appointments, family-related arrangements and ad hoc requests.
• Handle confidential information with the highest level of professionalism and discretion.
• Anticipate the Senior Executive\'s needs and proactively resolve issues before they arise.
• Perform other administrative and executive support duties as assigned by the Senior Executive.

Requirements

• Minimum 5 years of experience supporting senior executives, C-suite leaders, or board-level management.
• Proven experience managing schedules and multiple priorities, with hands-on experience in the PRC market will be an advantage.
• Excellent command of written and spoken English and Chinese (Cantonese and Mandarin preferred).
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong organizational, multitasking, and problem-solving skills.
• Excellent interpersonal and communication skills.
• High level of integrity, professionalism, and discretion.
• Ability to work independently and remain composed under pressure.
• Flexible to accommodate occasional work outside normal office hours.
• Candidates admitted under Hong Kong\'s Top Talent Pass Scheme (TTPS) with PRC background are welcome.

We offer attractive remuneration. To apply, please click the button "APPLY" to send your application via email.

Personal data provided in the employment applications will be treated in strict confidence and used only for recruitment purpose by the Lai Sun Group Companies. All unsuccessful applications will be destroyed upon completion of the process.

A member of the Lai Sun Group

Location: Admiralty, Central and Western District, HK