Executive Secretary

Shangri-La International Hotel Management Limited; Hong Kong; On-site; HKD 420,000 - 540,000; Full time

Job summary

Shangri-La International Hotel Management Limited seeks an Executive Secretary to provide top-level support at group level. The role focuses on strategic coordination and discreet, professional assistance under pressure in a fast-paced corporate environment.

Key duties include managing senior diaries, arranging international travel, drafting bilingual documents, and serving as a primary contact for stakeholders. A bachelor's degree and 7+ years’ multinational expertise are required.

Qualifications

• Bachelor’s degree from a well-regarded university.
• 7+ years in executive secretarial or personal assistant roles, ideally in a large multinational company.
• Native or professional fluency in English and Mandarin (spoken and written).
• Mature, reliable, presentable with a strong work ethic and proactive mindset.
• Highly organized with excellent interpersonal skills and the ability to work independently or in a team.

Responsibilities

• Manage complex diaries and scheduling for senior executives.
• Organize full-cycle international travel arrangements (flights, visas, hotels, transport).
• Draft, edit and prepare high-standard documents, reports, presentations, and correspondence in English, Mandarin, and Cantonese.
• Serve as primary contact for internal and external stakeholders with professionalism and efficiency.
• Provide confidential administrative support for personal matters as needed.

Job description

We are currently looking for an Executive Secretary to provide high-level support at Group level within a fast-paced corporate environment. This position is ideal for someone who thrives on working closely with top executives, offering a mix of strategic coordination and attentive, personalized assistance. The successful candidate will be exceptionally organized, flexible, discreet, and able to deliver professional support under pressure.

As our Executive Secretary, we will rely on you to:

Manage complex diaries and scheduling for senior executives, ensuring seamless coordination of meetings and commitments

Organize full-cycle international travel arrangements, including flights, visa processing, hotels, and transportation

Draft, edit, and prepare high-standard business documents, reports, presentations, and correspondence in English, Mandarin, and Cantonese

Serve as the primary point of contact for internal and external stakeholders, handling communications with professionalism and efficiency

Provide confidential administrative support for personal matters as needed, always maintaining the highest level of discretion

Any other duties as assigned

We are looking for someone who has:

Bachelor’s degree from a well-regarded university

At least 7 years of solid experience in executive secretarial or personal assistant roles, ideally within a large multinational company

Native or professional fluency in English and Mandarin (both spoken and written)

A mature, reliable, and presentable individual with a strong work ethic, proactive mindset, and polished professional presence

Highly organized with excellent interpersonal skills and the ability to work effectively both independently and as part of a team

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• What's your expected monthly basic salary?
• Which of the following statements best describes your right to work in Hong Kong?

Hotel & Accommodation Services More than 10,000 employees

Headquartered in Hong Kong SAR, the Shangri-La Group has grown from a single hotel business to a diverse and integrated global portfolio comprising quality real estate and investment properties, wellness and lifestyle facilities.

Today, the Group owns, operates and manages 100+ hotels under our family of five brands: Shangri-La, Shangri-La Signatures, Kerry Hotels, JEN by Shangri-La, and Traders.

We are partofthe Kuok Group, one of Asia's most dynamic multinational conglomerates and a leader in properties, logistics, agribusiness, maritime and hospitality. From our strong base in Asia, we have expanded into key gateway cities and markets around the world.

Headquartered in Hong Kong SAR, the Shangri-La Group has grown from a single hotel business to a diverse and integrated global portfolio comprising quality real estate and investment properties, wellness and lifestyle facilities.

Today, the Group owns, operates and manages 100+ hotels under our family of five brands: Shangri-La, Shangri-La Signatures, Kerry Hotels, JEN by Shangri-La, and Traders.

We are partofthe Kuok Group, one of Asia's most dynamic multinational conglomerates and a leader in properties, logistics, agribusiness, maritime and hospitality. From our strong base in Asia, we have expanded into key gateway cities and markets around the world.

Headquartered in Hong Kong SAR, the Shangri-La Group has grown from a single hotel business to a diverse and integrated global portfolio comprising quality real estate and investment properties, wellness and lifestyle facilities.

Today, the Group owns, operates and manages 100+ hotels under our family of five brands: Shangri-La, Shangri-La Signatures, Kerry Hotels, JEN by Shangri-La, and Traders.

We are partofthe Kuok Group, one of Asia's most dynamic multinational conglomerates and a leader in properties, logistics, agribusiness, maritime and hospitality. From our strong base in Asia, we have expanded into key gateway cities and markets around the world.

What can I earn as an Executive Secretary