Executive Assistant & Personal Support for Global Leaders

Prime Cellar (H.K.) Limited; Hong Kong; Sur place; HKD 360 000 - 520 000; Plein temps

Résumé du poste

Prime Cellar (H.K.) Limited is seeking an Executive & Personal Support Coordinator to provide administrative, organizational, and travel support to a business owner and partner. The role involves managing schedules, travel arrangements, communications, spreadsheets, and records, with significant travel between Hong Kong and the United States.

The successful candidate will thrive in a trusted, long-term support position, be highly organized, patient, service-oriented, and comfortable working

Qualifications

• Excellent spoken and written English.
• Strong proficiency in Microsoft Excel, Outlook, Word, and common office software.
• Exceptional organizational and multitasking abilities.
• Strong attention to detail.
• Professional communication skills.
• Ability to work independently and maintain confidentiality.
• Eligible to obtain and maintain a U.S. visitor visa and travel internationally multiple times per year.

Responsabilités

• Create and maintain Excel spreadsheets for wine inventory, pricing records, marketing schedules, contact databases, and various business reports.
• Organize and maintain electronic files, records, and business documentation.
• Prepare reports, summaries, spreadsheets, and presentations as required.
• Assist with research and information gathering.
• Manage calendars, appointments, reminders, and scheduling.
• Coordinate meetings and follow up on action items.
• Draft and send routine emails and correspondence on behalf of management when requested.
• Coordinate with suppliers, service providers, business associates, and professional advisors.
• Assist with customer and vendor communications.
• Help maintain organized records of business activities and ongoing projects.
• Arrange domestic and international travel, including flights, hotels, transportation, and itineraries.
• Assist with travel logistics before, during, and after trips.
• Coordinate personal and business errands when required; support management during travel assignments and extended stays abroad.
• Assist with general day-to-day administrative matters that help keep operations running smoothly.

Connaissances

English communication

Organization & multitasking

Discretion & confidentiality

Independent work

Outils

Microsoft Excel

Outlook

Word

Description du poste

Prime Cellar (H.K.) Limited is seeking an Executive & Personal Support Coordinator to provide administrative, organizational, and travel support to a business owner and partner. The role involves managing schedules, travel arrangements, communications, spreadsheets, and records, with significant travel between Hong Kong and the United States.

The successful candidate will thrive in a trusted, long-term support position, be highly organized, patient, service-oriented, and comfortable working