Executive Assistant to CEO | Global Board & Travel Lead

Ambition; Hong Kong; Sur place; HKD 670 000 - 1 004 000; Plein temps

Résumé du poste

Ambition in Hong Kong seeks an experienced Executive Assistant to provide comprehensive support to the CEO. You will manage complex calendars, coordinate meetings, handle correspondence, arrange international travel, and oversee expense administration.

As the primary liaison between the CEO and internal/external stakeholders, you will coordinate Board and Committee activities, prepare board papers, and facilitate VIP visits while maintaining strict confidentiality and professionalism.

Qualifications

• Degree holder in Business Administration or related discipline.
• 8+ years experience supporting C-suite executives (CEO/Board).
• Proven experience managing complex executive schedules and international travel.
• Exposure to luxury, premium-brand industries would be advantageous.
• Strong stakeholder management with Board Directors and VIPs.
• Highly professional, discreet, and able to work independently in a fast-paced environment.
• Excellent written and verbal English; Mandarin would be an advantage.
• Proficient in MS Office; comfortable with Teams/Zoom/Google Meet.

Responsabilités

• Provide full-spectrum executive support to the CEO, including calendar management, meeting coordination, correspondence handling, travel arrangements, and expense administration.
• Act as the primary point of contact between the CEO and internal/external stakeholders, ensuring smooth communication and timely follow-up of business matters.
• Coordinate Board and Committee activities, including meeting scheduling, preparation and distribution of board papers, and engagement with Directors.
• Manage domestic and international travel logistics for the CEO and Board members, including flights, accommodation, transportation, visas, and itineraries.
• Organise executive meetings, leadership conferences, corporate events, VIP visits, and customer engagements.
• Maintain a high level of discretion and confidentiality when handling sensitive corporate information and business discussions.
• Support cross-functional coordination with senior management and facilitate the smooth execution of strategic initiatives.
• Handle ad hoc projects and administrative assignments to support the CEO and Executive Office as required.

Connaissances

Calendar management

Stakeholder management

Executive communication

Multitasking and prioritization

Discretion and confidentiality

Bilingual English/Chinese

Formation

Bachelor's degree in Business Administration

Outils

Microsoft Office

Teams

Zoom

Google Meet

Description du poste

Ambition in Hong Kong seeks an experienced Executive Assistant to provide comprehensive support to the CEO. You will manage complex calendars, coordinate meetings, handle correspondence, arrange international travel, and oversee expense administration.

As the primary liaison between the CEO and internal/external stakeholders, you will coordinate Board and Committee activities, prepare board papers, and facilitate VIP visits while maintaining strict confidentiality and professionalism.