Executive Personal Assistant: Calendar & Travel Maestro

TP3 LIMITED; Hong Kong; On-site; HKD 180,000 - 360,000; Full time

Job summary

TP3 LIMITED in Hong Kong is seeking a professional Personal Assistant who is highly organized and reliable to provide seamless administrative and personal support. The role involves managing day-to-day calendars, coordinating domestic and international travel, handling calls and emails, and preparing meetings with accurate minutes while maintaining discretion.

You will also assist with errands, events, and special projects as requested, requiring proactive problem-solving and adaptability in a

Qualifications

• Proven experience working as a Personal Assistant, Executive Assistant, or a similar administrative role.
• Exceptional organizational and time-management skills with a strong ability to multitask.
• Outstanding verbal and written communication skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and professional calendar systems (Outlook/Google Calendar).
• Strong problem-solving abilities and a proactive, resourceful attitude.
• Flexibility and adaptability to changing priorities in a fast-paced environment.

Responsibilities

• Manage and coordinate complex daily calendars, schedules, and appointments.
• Arrange comprehensive domestic and international travel logistics, including flights, accommodation, and itineraries.
• Act as the first point of contact, managing phone calls, emails, and general correspondence.
• Handle highly confidential, sensitive, and proprietary information with the utmost discretion and integrity.
• Organize, prepare, and coordinate meetings, take detailed minutes, and follow up on action items.
• Assist with personal errands, event planning, and special projects as requested.

Skills

Personal Assistant experience

Organizational skills

Time management

Communication skills

MS Office

Adaptability

Tools

MS Office

Outlook/Google Calendar

Job description

TP3 LIMITED in Hong Kong is seeking a professional Personal Assistant who is highly organized and reliable to provide seamless administrative and personal support. The role involves managing day-to-day calendars, coordinating domestic and international travel, handling calls and emails, and preparing meetings with accurate minutes while maintaining discretion.

You will also assist with errands, events, and special projects as requested, requiring proactive problem-solving and adaptability in a