Executive Officer in the Registry Affairs Unit

University of Hong Kong; Hong Kong; Vor Ort; HKD 420.000 - 540.000; Vollzeit

Zusammenfassung

The University of Hong Kong invites applications for an Executive Officer in the Registry Affairs Unit to support administration, maintenance and enhancement of student and course administration systems and related digital initiatives. The appointee will work with the SCORE Team, handle ERP-related tasks, liaise with stakeholders, perform data integrity work and participate in AI-enabled improvements.

A Bachelor’s degree and 4–5 years’ experience are required; salary commensurate with

Qualifikationen

• Bachelor’s degree is required and 4–5 years of relevant experience.
• Experience with ERP systems or student record management systems is an advantage.
• Strong IT proficiency, analytical ability and problem-solving skills.

Aufgaben

• Support administration, maintenance and enhancement of student and course systems.
• Handle system setup, update requests and liaise with stakeholders on programme structures.
• Support business process reviews, prepare user manuals and coordinate tests.
• Provide data cleansing and data integrity work and user training.
• Support units including Colleges and alignment with strategic initiatives.

Kenntnisse

Analytical ability

Problem solving

Attention to detail

Independent & collaborative work

English & Chinese communication

AI tools proficiency

Ausbildung

Bachelor's degree

Tools

ERP systems

PeopleSoft Campus Solutions

AI tools

Jobbeschreibung

Executive Officer in the Registry Affairs Unit[RF: 2026/27-FT-067-JDB]

Duties: The appointee will serve in the SCORE Team of the Registry Affairs Unit and support the administration, maintenance and continuous enhancement of student and course administration systems and related digital initiatives.

• supporting systems and projects relating to student admission, enrolment, payment, attendance, and seminar and workshop administration;
• processing system setup and update requests, and liaising with stakeholders on academic programme structures and workflow requirements;
• supporting business process reviews and system enhancement initiatives in collaboration with IT Services and other Units;
• preparing and updating user manuals, policies and guidelines;
• coordinating user acceptance tests, training and internal communications;
• supporting data cleansing and data integrity work;
• providing system and operational support to assigned Colleges and Units;
• supporting Greater Bay Area-related development and other strategic initiatives;
• performing other duties as assigned.

Requirements:Candidate should have a Bachelor’s degree with at least 4 to 5 years of relevant experience in administration, data analysis, system implementation and/or system support, preferably in the higher education or continuing education sector. Experience in ERP systems, PeopleSoft Campus Solutions or other student record management systems, will be an advantage. Candidates should possess strong IT proficiency, analytical ability and problem-solving skills. They should demonstrate attention to details and the ability to work independently and collaboratively with a diverse range of stakeholders. A good command of written and spoken English and Chinese, including Putonghua, is required. Experience and skills in the use of AI tools and applications will be an advantage.

Terms of Appointment: Salary placement will be commensurate with qualifications and experience. The contract will normally be for 2 years with the possibility of renewal subject to review. A contract-end gratuity (taxable) will be payable upon satisfactory completion of the contract. Medical and dental benefits, 18 days’ annual leave and the use library facilities will be provided where applicable. The School also provides staff development opportunities.

Closing Date for Applications: 19 October 2026