Executive Officer in the Registry Affairs Unit

HKU School of Professional & Continuing Education; Hong Kong; On-site; HKD 391,000 - 614,000; Full time

Job summary

HKU SPACE invites applications for an Executive Officer in the Registry Affairs Unit to support the administration, maintenance and ongoing enhancement of student and course administration systems and related digital initiatives.

The role covers admissions, enrolment, payments, attendance, and seminar/workshop administration, with coordination of system changes, testing, manuals and training, plus data quality work and collaboration with IT Services and other units.

Qualifications

• Bachelor’s degree with 4–5 years in administration, data analysis, or system support.
• Experience with ERP, PeopleSoft Campus Solutions or student record systems; strong IT and analytical skills.
• Proficient in English and Chinese (Putonghua); ability to work independently with diverse stakeholders; AI tools knowledge a plus.

Responsibilities

• Support the administration and enhancement of student and course administration systems and related digital initiatives.
• Assist admission, enrolment, payment, attendance, and seminar/workshop administration systems.
• Coordinate system setup requests and liaise with stakeholders on programme structures.
• Support business process reviews and system enhancements with IT and other units.
• Prepare user manuals, policies and guidelines.
• Coordinate user acceptance testing, training and internal communications.
• Assist data cleansing and data integrity work.
• Provide system and operational support to Colleges and Units.
• Support Greater Bay Area development and other strategic initiatives.
• Perform other duties as assigned.

Skills

Data analysis

IT proficiency

Analytical ability

Problem-solving

Attention to detail

Independent worker

Stakeholder collaboration

Bilingual English/Chinese

Education

Bachelor's degree

Tools

ERP systems

PeopleSoft Campus Solutions

Student record systems

Job description

Executive Officer in the Registry Affairs Unit

Duties: The appointee will serve in the SCORE Team of the Registry Affairs Unit and support the administration, maintenance and continuous enhancement of student and course administration systems and related digital initiatives.

• supporting systems and projects relating to student admission, enrolment, payment, attendance, and seminar and workshop administration;
• processing system setup and update requests, and liaising with stakeholders on academic programme structures and workflow requirements;
• supporting business process reviews and system enhancement initiatives in collaboration with IT Services and other Units;
• preparing and updating user manuals, policies and guidelines;
• coordinating user acceptance tests, training and internal communications;
• supporting data cleansing and data integrity work;
• providing system and operational support to assigned Colleges and Units;
• supporting Greater Bay Area-related development and other strategic initiatives;
• performing other duties as assigned.

Requirements: Candidate should have a Bachelor’s degree with at least 4 to 5 years of relevant experience in administration, data analysis, system implementation and/or system support, preferably in the higher education or continuing education sector. Experience in ERP systems, PeopleSoft Campus Solutions or other student record management systems, will be an advantage. Candidates should possess strong IT proficiency, analytical ability and problem-solving skills. They should demonstrate attention to details and the ability to work independently and collaboratively with a diverse range of stakeholders. A good command of written and spoken English and Chinese, including Putonghua, is required. Experience and skills in the use of AI tools and applications will be an advantage.

Terms of Appointment: Salary placement will be commensurate with qualifications and experience.The contract will normally be for 2 years with the possibility of renewal subject to review.A contract-end gratuity (taxable) will be payable upon satisfactory completion of the contract.Medical and dental benefits, 18 days’ annual leave and the use library facilities will be provided where applicable.The School also provides staff development opportunities.

Closing Date for Applications: 19 October 2026

The information provided in an application will only be used for the purpose of consideration for appointment by HKU SPACE. Applicants not contacted within 8 weeks from the closing date may assume that their applications are unsuccessful. Unsuccessful applications will be kept for a maximum period of 24 months.

HKU SPACE is the extension arm of The University of Hong Kong and a leading provider of continuing and professional education which offers both award-bearing programmes and non-award bearing courses, full-time and part-time.

HKU SPACE is the extension arm of The University of Hong Kong and a leading provider of continuing and professional education which offers both award-bearing programmes and non-award bearing courses, full-time and part-time.