Executive Officer II

The Chinese University of Hong Kong; Hong Kong; On-site; HKD 320,000 - 420,000; Full time

Job summary

The Chinese University of Hong Kong's Faculty of Medicine invites applications for an Executive Officer II to provide secretarial and administrative support to the Faculty Dean. The appointee will work at the Faculty and Planning Office, coordinating meetings, travel arrangements, and preparing papers.

Applicants should have a recognised Bachelor's degree, at least 3 years post-qualification executive experience, fluency in English and Chinese (Putonghua), strong computer literacy, and excellent

Qualifications

• Recognised Bachelor's degree and at least 3 years post-qualification executive experience.
• Excellent written and spoken English and Chinese (Putonghua).
• High level of computer literacy and strong communication skills.

Responsibilities

• Coordinate appointments and meetings for the Dean and the Faculty.
• Assist with managing the Dean's schedule and preparing meeting papers.
• Coordinate duty trips and travel arrangements for the Faculty.
• Provide administrative and secretarial support to committees.
• Draft and edit letters, speeches, announcements; supervise office staff.
• Perform other tasks as assigned.

Skills

Meeting coordination

Communication skills

Teamwork

Problem solving

Education

Bachelor's degree

Job description

Faculty of Medicine
Executive Officer II

The appointee will work at the Faculty and Planning Office, Faculty of Medicine and will provide secretarial support to the Faculty Dean.

• Duties include (a) co-ordinating appointments, organising and facilitating meetings and events for the Dean and the Faculty (b) assisting with managing the Dean's schedule and preparing relevant meeting papers (c) co-ordinating duty trips for the Faculty (e.g. making travel arrangements for duty trips and obtaining necessary approvals) (d) providing administrative and secretarial support to committees (e) drafting and editing letters, speeches, announcements (f) supervising office staff and (g) performing other tasks as assigned.

• Applicants should have (i) a recognised Bachelor's degree (ii) fulfilled the language requirements set out on the website: (iii) at least 3 years post-qualification executive experience (iv) an excellent command of written and spoken English and Chinese (including Putonghua) (v) a high level of computer literacy (vi) a meticulous and self-motivated work attitude, with high flexibility and adaptability (vii) excellent communication, interpersonal, and problem-solving skills and (viii) good team spirit with a strong sense of responsibility.

Shortlisted candidates will be invited to sit for a written test.

Appointment will initially be made on contract basis for up to 2 years (with contract-end gratuity for a 2-year contract) commencing as soon as possible, renewable subject to good performance and mutual agreement.