Administrative Assistant I

HKUMed – The University of Hong Kong; Hong Kong; On-site; HKD 240,000 - 300,000; Full time

Job summary

The University of Hong Kong invites applications for Administrative Assistant I in the LKS Faculty of Medicine. The appointee will lead junior staff to support administration across HR, budgeting, research administration and education programme management, with potential rotation among offices.

A Master’s degree with strong leadership experience in higher education or public organizations, and excellent English and Chinese communication, are required.

Qualifications

• Bachelor’s or higher degree; Master’s preferred with substantial leadership experience in higher education or public sector.
• Excellent command of English and Chinese; strong communication skills.
• Self-motivated with strategic awareness and ability to work with independence.
• High level of decision-making, organizational, time-management and problem-solving skills.
• Proven ability to plan and implement projects of high strategic value.

Responsibilities

• Lead junior executive and clerical staff to support administration in HR, talent acquisition, organizational development, partnerships & engagement, budgeting, research administration, committee support, education programme management, student wellbeing and engagement, PR, IT, facility management, clinical affairs and special projects.
• Role may rotate across school/department/faculty offices.
• Occasional work outside office hours and weekends may be required.

Skills

Leadership experience

Strategic thinking

Bilingual communication (English & 中文)

Independent working

Education

Master’s degree

Job description

Applications are invited for appointment as Administrative Assistant I in the LKS Faculty of Medicine (Ref.: 537447) (to commence as soon as possible, on a two-year fixed-term basis, with the possibility of renewal subject to satisfactory performance and funding availability)

Applicants should possess a good university degree, preferably a Master’s degree with at least 8 years’ team leadership experience in the higher education sector or a public/quasi-public organization. They should be competent communicators with an excellent command of English and Chinese; be self-motivated with strong strategic awareness and able to work proficiently with significant independence; and possess a high level of decision-making, organizational, time-management and problem-solving skills. Demonstrated ability to plan and implement projects of high strategic value is also required.

The appointee will play a versatile role in leading junior executive and clerical staff to support the administration in one or more of the following areas including HR, talent acquisition, organizational development, partnership & engagement, financial budgeting, research administration, committee support, education programme management, student wellness and engagement, PR, IT, facility management, clinical affairs and special projects. The appointment will be made under the Faculty, and the appointee may be posted to school/department/faculty office in a rotational manner. Work outside office hours and on weekends may be required occasionally. Shortlisted candidates will be invited to attend an interview and/or written test. Applicants who have responded to the previous advertisement (Ref.: 537176) need not re-apply.

A highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits. The appointment will attract a contract-end gratuity and University contribution to a retirement benefits scheme, totalling up to 15% of basic salary.

Review of applications will start as soon as possible and continue until October 22, 2026 or until the post is filled, whichever is earlier.