Executive Office & Admin Leader

BO LE ASSOCIATES LIMITED; Hong Kong; On-site; HKD 240,000 - 360,000; Full time

Job summary

BO LE ASSOCIATES LIMITED is seeking an Executive Officer (Administration) to support the smooth operation of the office and provide comprehensive administrative support to the management team. The role coordinates office operations, documentation, procurement, expenses, events and stakeholder communication while maintaining high standards of confidentiality and service.

The ideal candidate will have 3–5 years of corporate administration experience, proficiency in MS Office and collaboration

Qualifications

• Proven experience in corporate administration or office management.
• Excellent written and spoken English, Cantonese and Mandarin preferred.
• Strong organisational and interpersonal skills with high attention to detail.
• Proficiency in office software and meeting platforms.

Responsibilities

• Oversee daily office operations and manage office supplies and facilities.
• Provide comprehensive admin support to management including calendar and meeting coordination.
• Handle corporate correspondence and maintain filing and document control systems.
• Process procurement, manage admin budgets and expense claims.
• Assist with organising company events, internal meetings and travel arrangements.
• Coordinate with stakeholders to handle administrative matters efficiently and confidentially.

Skills

MS Office proficiency

Calendar management

Vendor management

Communication

Confidentiality

Education

Bachelor's degree in Business Administration or related field

Tools

Zoom

MS Teams

Job description

BO LE ASSOCIATES LIMITED is seeking an Executive Officer (Administration) to support the smooth operation of the office and provide comprehensive administrative support to the management team. The role coordinates office operations, documentation, procurement, expenses, events and stakeholder communication while maintaining high standards of confidentiality and service.

The ideal candidate will have 3–5 years of corporate administration experience, proficiency in MS Office and collaboration