Executive Assistant to Executive VP

OKX Group; Hong Kong; Presencial; HKD 420.000 - 720.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

L&D programs

Team building programs

Wellness and meal allowances

Healthcare schemes

Descripción de la vacante

OKX is seeking an experienced Executive Assistant to support the EVP - Global Markets and Marketing. You will manage complex calendars, coordinate international travel, prepare briefs, and handle confidential information with discretion.

You will liaise with internal teams and external partners, prioritize requests across time zones, and uphold service excellence with meticulous organization. A degree and experience in financial services are preferred.

Formación

• Bachelor's degree or equivalent required.
• Proven experience supporting C-suite executives or senior leaders in finance-related environments.
• Exceptional organizational and time-management skills with multiple priorities.
• Discretion and confidentiality in handling sensitive information.
• Excellent written and verbal communication skills.
• Ability to operate across multiple time zones and cultures.

Responsabilidades

• Provide comprehensive executive and administrative support to the EVP - Global Markets and Marketing.
• Manage a complex calendar across multiple time zones.
• Coordinate domestic and international travel arrangements.
• Coordinate internal and external meetings and events.
• Prepare meeting agendas, briefing materials, and reports.
• Handle expenses, invoices, and procurement processes.
• Collaborate with internal teams to ensure seamless support.
• Anticipate needs and resolve scheduling/logistical issues.
• Maintain confidentiality and discretion at all times.

Conocimientos

Executive support

C-suite liaison

Time management

Multitasking

Communication skills

Attention to detail

Discretion

Cross-timezone coordination

MS Office & Google Workspace

Educación

Bachelor's degree or equivalent

Herramientas

Microsoft Office

Google Workspace

Calendar management tools

Descripción del empleo

Who We Are

At OKX, we believe that the future will be reshaped by crypto, and ultimately contribute to every individual's freedom.

OKX is a leading crypto exchange, and the developer of OKX Wallet, giving millions access to crypto trading and decentralized crypto applications (dApps). OKX is also a trusted brand by hundreds of large institutions seeking access to crypto markets. We are safe and reliable, backed by our Proof of Reserves.

Across our multiple offices globally, we are united by our core principles: We Before Me, Do the Right Thing, and Get Things Done. These shared values drive our culture, shape our processes, and foster a friendly, rewarding, and diverse environment for every OK-er. OKX is part of OKG, a group that brings the value of Blockchain to users around the world, through our leading products OKX, OKX Wallet, OKLink and more.

What You’ll Be Doing

• Provide comprehensive executive and administrative support to the EVP - Global Markets and Marketing, enabling them to operate efficiently and remain focused on key priorities.
• Manage a complex calendar across multiple time zones, exercising sound judgment when prioritizing meetings, appointments, and competing demands.
• Coordinate domestic and international travel, including flights, accommodation, ground transportation, detailed itineraries, and visa arrangements.
• Coordinate internal and external meetings, conferences, business events, and other executive engagements.
• Prepare meeting agendas, briefing materials, presentations, reports, correspondence, and follow-up actions as required.
• Manage expenses, invoices, purchase requests, and other administrative documentation accurately and promptly.
• Partner closely with internal teams and other administrative professionals to ensure effective coordination and seamless support across the business.
• Anticipate the executive’s needs, proactively resolve scheduling and logistical issues, and ensure important commitments and actions remain on track.
• Handle confidential, commercially sensitive, and personal information with the highest degree of discretion and professionalism.

What We Look For In You

• Proven experience as an Executive Assistant, Personal Assistant, or senior administrative professional supporting C-suite executives, investment professionals, or other senior leaders.
• A degree, diploma, or equivalent combination of education and relevant professional experience.
• Experience in asset management, hedge funds, private equity, family offices, banking, or broader financial services is highly preferred.
• Exceptional organizational and time-management skills, with the ability to manage multiple priorities in a fast-paced and rapidly changing environment.
• A proactive, resourceful, and solutions-oriented mindset, with a strong sense of ownership and the ability to anticipate needs.
• Excellent attention to detail and a consistent track record of delivering accurate, high-quality work.
• Strong written and verbal communication skills, with the confidence to engage professionally with diverse internal and external stakeholders.
• Sound judgment and proven ability to manage confidential communications and sensitive matters with discretion.
• Ability to work independently, adapt quickly, and remain calm and effective under pressure.
• Proficiency with productivity and collaboration tools such as Microsoft Office, Google Workspace, and calendar and expense-management platforms.
• Flexibility to support urgent matters across different time zones when reasonably required.
• L&D programs and Education subsidy for employees' growth and development
• Various team building programs and company events
• Wellness and meal allowances
• Comprehensive healthcare schemes for employees and dependants
• More that we love to tell you along the process!