Executive Assistant to Executive VP

OKX; Hong Kong; Hybrid; HKD 420,000 - 600,000; Full time

Benefits offered by this job

Competitive compensation

L&D programs

Team events

Wellness allowances

Healthcare coverage

Job summary

OKX is seeking an experienced Executive Assistant to support the EVP - Global Markets and Marketing, helping them stay focused on priorities by managing a complex calendar across multiple time zones, coordinating domestic and international travel, and organizing meetings and events.

The ideal candidate will have prior C-suite support experience, superb organizational skills, discretion with confidential information, and proficiency with Microsoft Office and Google Workspace.

Qualifications

• Proven experience supporting C-suite executives or senior leaders in finance or related sectors.
• Degree or equivalent professional experience required.
• Strong organizational and time-management skills in a fast-paced environment.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide executive and administrative support to the EVP - Global Markets and Marketing.
• Manage a complex calendar across multiple time zones and prioritize meetings.
• Coordinate domestic and international travel, itineraries, and visa needs.
• Coordinate internal and external meetings and events.
• Prepare briefs, reports, presentations, and follow-up actions.
• Process expenses, invoices, and other admin documentation promptly.
• Collaborate with internal teams to ensure seamless executive support.
• Anticipate needs and resolve scheduling/logistical issues proactively.
• Handle confidential information with discretion and professionalism.

Skills

EA to C-suite

Calendar management

Travel coordination

Discretion

Communication

Multitasking

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Google Workspace

Job description

Who We Are

At OKX, we believe that the future will be reshaped by crypto, and ultimately contribute to every individual's freedom.

Who We Are

At OKX, we believe that the future will be reshaped by crypto, and ultimately contribute to every individual's freedom. OKX is a leading crypto exchange, and the developer of OKX Wallet, giving millions access to crypto trading and decentralized crypto applications (dApps). OKX is also a trusted brand by hundreds of large institutions seeking access to crypto markets. We are safe and reliable, backed by our Proof of Reserves. Across our multiple offices globally, we are united by our core principles: We Before Me, Do the Right Thing, and Get Things Done. These shared values drive our culture, shape our processes, and foster a friendly, rewarding, and diverse environment for every OK-er. OKX is part of OKG, a group that brings the value of Blockchain to users around the world, through our leading products OKX, OKX Wallet, OKLink and more.

What You'll Be Doing

• Provide comprehensive executive and administrative support to the EVP - Global Markets and Marketing, enabling them to operate efficiently and remain focused on key priorities.
• Manage a complex calendar across multiple time zones, exercising sound judgment when prioritizing meetings, appointments, and competing demands.
• Coordinate domestic and international travel, including flights, accommodation, ground transportation, detailed itineraries, and visa arrangements.
• Coordinate internal and external meetings, conferences, business events, and other executive engagements.
• Prepare meeting agendas, briefing materials, presentations, reports, correspondence, and follow-up actions as required.
• Manage expenses, invoices, purchase requests, and other administrative documentation accurately and promptly.
• Partner closely with internal teams and other administrative professionals to ensure effective coordination and seamless support across the business.
• Anticipate the executive’s needs, proactively resolve scheduling and logistical issues, and ensure important commitments and actions remain on track.
• Handle confidential, commercially sensitive, and personal information with the highest degree of discretion and professionalism.

What We Look For In You

• Proven experience as an Executive Assistant, Personal Assistant, or senior administrative professional supporting C-suite executives, investment professionals, or other senior leaders.
• A degree, diploma, or equivalent combination of education and relevant professional experience.
• Experience in asset management, hedge funds, private equity, family offices, banking, or broader financial services is highly preferred.
• Exceptional organizational and time-management skills, with the ability to manage multiple priorities in a fast-paced and rapidly changing environment.
• A proactive, resourceful, and solutions-oriented mindset, with a strong sense of ownership and the ability to anticipate needs.
• Excellent attention to detail and a consistent track record of delivering accurate, high-quality work.
• Strong written and verbal communication skills, with the confidence to engage professionally with diverse internal and external stakeholders.
• Sound judgment and proven ability to manage confidential communications and sensitive matters with discretion.
• Ability to work independently, adapt quickly, and remain calm and effective under pressure.
• Proficiency with productivity and collaboration tools such as Microsoft Office, Google Workspace, and calendar and expense-management platforms.
• Flexibility to support urgent matters across different time zones when reasonably required.

Perks & Benefits

• Competitive total compensation package
• L&D programs and Education subsidy for employees' growth and development
• Various team building programs and company events
• Wellness and meal allowances
• Comprehensive healthcare schemes for employees and dependants
• More that we love to tell you along the process!

Notice

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