Executive Assistant to CIO — Global Scheduling & Travel

Gravitas Recruitment Group Hong Kong; Hong Kong; On-site; HKD 420,000 - 700,000; Part time

Job summary

Gravitas Recruitment Group Hong Kong seeks an Executive Assistant to support senior management with complex scheduling, travel, and key administrative tasks in a fast-paced environment. You will report to the CIO, manage their calendar, coordinate meetings across time zones, and arrange domestic and international travel with strict confidentiality.

Excellent organisational and communication skills are essential to liaise with internal teams and external providers to keep operations running

Qualifications

• Minimum 5 years of Executive Assistant experience.
• Experience supporting senior executives or C-suite stakeholders.
• Attention to detail, accuracy and discretion.
• Strong organisational and coordination skills.
• Ability to work independently with minimal supervision.

Responsibilities

• Manage CIO's calendar and prioritise meeting requests.
• Coordinate internal and external meetings across multiple time zones.
• Arrange domestic and international travel including flights and visas.
• Handle confidential communications with professionalism, discretion.
• Support company events and liaise with external service providers.
• Oversee office operations and act as primary contact for admin matters.
• Assist with invoicing, expense tracking and basic budget monitoring.
• Support onboarding and offboarding of employees and equipment.

Skills

Calendar management

Meeting coordination across time zones

Travel planning

Confidential communications

Event support & coordination

Office management

Documentation and record-keeping

Stakeholder management

Budget tracking (basic)

Onboarding / offboarding support

Job description

Gravitas Recruitment Group Hong Kong seeks an Executive Assistant to support senior management with complex scheduling, travel, and key administrative tasks in a fast-paced environment. You will report to the CIO, manage their calendar, coordinate meetings across time zones, and arrange domestic and international travel with strict confidentiality.

Excellent organisational and communication skills are essential to liaise with internal teams and external providers to keep operations running