Executive Assistant

eFinancialCareers Ltd.; Hong Kong; On-site; HKD 400,000 - 540,000; Full time

Job summary

eFinancialCareers Ltd. in Hong Kong is seeking an experienced Executive Assistant to support the CIO with complex scheduling, travel planning, and high-level administration in a fast-paced financial environment.

You will manage the CIO’s calendar, coordinate internal and external meetings across multiple time zones, arrange domestic and international travel, and handle confidential correspondence with professionalism and discretion.

Qualifications

• 5+ years of Executive Assistant experience.
• Experience in a financial institution preferred (buy-side or sell-side).
• Supports senior executives or C-suite stakeholders with discretion and professionalism.

Responsibilities

• Manage CIO’s calendar and prioritise meeting requests.
• Coordinate internal and external meetings across multiple time zones.
• Arrange domestic and international travel, including flights and visas.
• Handle confidential correspondence and communications.
• Support investor meetings, management meetings, and company events.

Skills

Calendar management

Meeting coordination

Travel arrangements

Discretion & confidentiality

Stakeholder management

Multitasking

Organisational skills

Proactive problem solving

Bilingual communication

Job description

Executive AssistantThe Executive Assistant joins the organisation to support senior management with complex scheduling, travel, and administrative tasks. The organisation values professionalism and efficiency in delivering seamless executive support within a fast-paced environment.Role OverviewThe Executive Assistant reports directly to the CIO, managing their calendar, coordinating meetings across multiple time zones, and overseeing travel arrangements both domestically and internationally. The role involves handling confidential communications, supporting company events, and liaising with external service providers. Success is demonstrated through effective prioritisation, organisation, and the smooth operation of executive and administrative functions.Key Skills & ExperienceManage the CIO’s calendar and prioritise meeting requestsCoordinate internal and external meetings across multiple time zonesArrange domestic and international business travel, including flights, accommodation, visas, and ground transportationHandle correspondence and communications with a high level of professionalism, discretion, and confidentialitySupport investor meetings, management meetings, and company eventsAssist with sensitive personal and business matters while maintaining strict confidentialityEnsure the smooth day-to-day operation of the office and serve as the primary contact for administrative mattersManage office supplies, facilities, and equipmentCoordinate document execution, filing, record-keeping, and archiving in accordance with company policiesLiaise with external service providers including accountants, legal counsel, compliance consultants, payroll providers, and corporate secretarial firmsSupport invoice processing, expense management, and basic budget trackingAssist with employee onboarding and offboarding, including equipment arrangements and workplace orientationRequirements5 years of Executive Assistant experiencePrevious experience within a financial institution, preferably buy-side or sell-sideExperience supporting senior executives or C-suite stakeholders is highly preferredExceptional attention to detail and accuracyStrong organisational and coordination skillsAbility to work independently with minimal supervisionProactive, resourceful, and solution-oriented mindsetAble to manage multiple priorities and work effectively under tight deadlinesCalm, resilient, and adaptable when dealing with urgent matters or changing prioritiesHigh level of professionalism, confidentiality, and discretionStrong communication and stakeholder management skillsFluent in Cantonese, Mandarin, and English (spoken and written)Additional InformationRequired Skills: IND Fin Private Equity, YSW 2025Employment Type: Asia PermanentLocation: On-SiteDuration: 2 weeksStart Date: 21/09/2026Environment: OnsiteIf you have the relevant skills and experience, please apply with an updated CV.