Executive Assistant to CEO | AI-Driven Admin & Strategy

佳斌物流聯網有限公司; Hong Kong; On-site; HKD 240,000 - 420,000; Full time

Benefits offered by this job

Performance bonus

Medical insurance

MPF

Annual leave

Job summary

Smart Logistics Global Limited, a Nasdaq-listed technology-driven logistics provider headquartered in Hong Kong, seeks an proactive Assistant to CEO/Management Executives in Wan Chai. You will deliver comprehensive administrative support to the CEO and senior management, coordinating calendars, meetings, travel, and document management.

You will organize meeting materials, reports, and presentations, liaise with Finance, Operations, Legal and Mainland offices, and assist with company secretarial

Qualifications

• Bachelor’s degree or above, local HK university preferred; Mainland Chinese graduates welcomed.
• Minimum 2 years of relevant administrative/management support experience.
• Experience in listed companies, professional firms, or multinational corporations is advantageous.
• Fresh graduates with strong academics and AI-applicable ability will be considered.

Responsibilities

• Provide full management support to the CEO and senior management, including calendar management, meeting arrangement, and travel bookings.
• Handle incoming and outgoing correspondence, document filing, and electronic record management.
• Prepare and organize meeting materials, minutes, presentation documents, and reports.
• Assist with office administration, stationery control, office equipment maintenance, and vendor coordination.
• Support company secretarial and compliance-related document preparation and filing (as required for a listed company).
• Coordinate with internal departments (Finance, Operations, Legal, and Mainland offices) on administrative and operational matters.
• Assist in organizing company events, investor meetings, and site visits.
• Actively apply AI tools (e.g., ChatGPT, Microsoft Copilot, automation tools) to improve daily work efficiency, document preparation, data organization, and process optimization.
• Perform other ad-hoc duties as assigned by senior management.

Skills

Microsoft Office proficiency

Strong organizational and time‑manage

Detail-oriented and proactive

Education

Bachelor’s degree or above (Economics/SCM/Accounting/Business Studies)

Tools

MS Office Suite

PeopleSoft

Job description

Smart Logistics Global Limited, a Nasdaq-listed technology-driven logistics provider headquartered in Hong Kong, seeks an proactive Assistant to CEO/Management Executives in Wan Chai. You will deliver comprehensive administrative support to the CEO and senior management, coordinating calendars, meetings, travel, and document management.

You will organize meeting materials, reports, and presentations, liaise with Finance, Operations, Legal and Mainland offices, and assist with company secretarial