Executive Assistant to CEO

Grande Capital Limited; Hong Kong Island; On-site; HKD 469,000 - 625,000; Full time

Job summary

Grande Capital Limited seeks an Executive Assistant to the CEO who is fluent at native level English. The role partners with the CEO as a strategic advisor, manages the master calendar, drafts high-quality communications, and coordinates meetings and travel with discretion.

Responsibilities include board materials, investor updates, and cross-border liaison with executives, VIP clients, and international partners. A polished, proactive approach is essential.

Qualifications

• Native or near-native command of English is non-negotiable.
• Proficiency in Cantonese or Mandarin is an advantage.

Responsibilities

• Manage the CEO's master calendar to protect focus time and align schedules with priorities.
• Draft and deliver high-grade English communications, board materials, investor updates, and announcements.
• Serve as the primary point of contact for international board members, C-level executives, VIP clients, and global partners.
• Coordinate executive and board meetings, prepare agendas, record minutes in English, and track action items.
• Design and execute end-to-end global travel itineraries, visas, and manage contingencies.
• Assist with ad-hoc strategic research and handle highly sensitive business matters with complete discretion.

Skills

Drafting abilities

Attention to detail

Business acumen

Cross-cultural adaptability

Emotional intelligence

Discretion

Job description

Executive Assistant to CEO (Fluent / Native-level English required)

About the Role

We are seeking an exceptionally high-caliber, proactive, and polished Executive Assistant to act as a strategic business partner and gatekeeper to our Chief Executive Officer. The ideal candidate possesses flawless English communication skills, outstanding emotional intelligence, and the executive presence to engage seamlessly with global board members, investors, and international partners.

Key Responsibilities

Strategic Calendar & Time Leadership: Proactively manage, filter, and optimize the CEO’s master calendar to protect focus time and align daily schedules with core business priorities.

C-Suite & Board Communications: Draft, refine, and deliver flawless, high-grade English communications, including board materials, investor updates, executive speeches, and company-wide announcements.

Global Stakeholder Liaison: Serve as the primary, professional point of contact for international board members, C-level executives, VIP clients, and global partners.

Meeting & Governance Execution: Coordinate high-stakes executive and board meetings, prepare agendas, record precise minutes in English, and systematically track cross-departmental action items.

Complex International Travel & Logistics: Design and execute seamless end-to-end global travel itineraries, itineraries, visa arrangements, and manage real-time travel contingencies.

Special Projects & Confidentiality: Assist with ad-hoc strategic research and handle highly sensitive business and legal matters with complete discretion and integrity.

Requirements

Language Mastery: Native or near-native command of spoken and written English is non-negotiable. Proficiency in Cantonese or Mandarin is a strong advantage.

Key Skills: Exceptional drafting abilities, sharp attention to detail, business acumen, and cross-cultural adaptability.

Personal Attributes

Personal Attributes: High emotional intelligence (EQ), bulletproof discretion, and a proactive problem-solving mindset.