Executive Assistant / Officer

Hong Kong University Graduates Association Education Foundation; Hong Kong; On-site; HKD 279,000 - 424,000; Full time

Job summary

HKUGA Education Foundation is seeking an Executive Assistant to provide high-level administrative support to senior executives and help coordinate communications and events. The role involves writing and editing content, managing publications, and liaising externally to advance educational initiatives.

The candidate should have a recognised Bachelor’s degree, 2–3 years’ relevant experience, strong English and Chinese skills, and solid accounting and database knowledge.

Qualifications

• A recognised Bachelor’s Degree.
• 2 to 3 years’ relevant experience in administration, communications, marketing, event and project management, or related functions.
• Excellent written and verbal communication skills in English and Chinese.
• Proficiency in practical accounting tasks, and hands-on experience in database management.
• Knowledge of common computer applications; experience in multimedia design software and ability to adapt to AI tools would be an advantage.
• A mature, independent, and responsible individual with strong communication and interpersonal skills, eager to learn and embrace new challenges.
• A strong interest in pursuing a career in the education sector.

Responsibilities

• Provide high-level administrative support to senior executives;
• Assist with content writing and editing, event management, publications, and updates for website and social media channels, as well as coordinate external liaison to implement innovative educational initiatives;
• Process and manage accounting data and maintain the membership database;
• Provide secretarial support for meetings, including preparing documents, writing minutes, and compiling reports;
• Perform other duties as assigned.

Skills

English and Chinese communication

Interpersonal skills

Education

Bachelor’s Degree

Tools

Accounting software

Database management

Multimedia design software

AI tools

Office suite

Job description

Join Our Team at HKUGA Education Foundation! HKUGA Education Foundation is a dynamic and forward-thinking organisation committed to promoting quality education. We sponsor two esteemed schools and have been striving to foster stronger community ties, enhance our brand, and secure more support and resources to embrace and advance our mission.

Invitation is extended to qualified candidates to apply for the post of Executive Assistant with the following attributes:

Key Responsibilities

• Provide high-level administrative support to senior executives;
• Assist with content writing and editing, event management, publications, and updates for website and social media channels, as well as coordinate external liaison to implement innovative educational initiatives;
• Process and manage accounting data and maintain the membership database;
• Provide secretarial support for meetings, including preparing documents, writing minutes, and compiling reports;
• Perform other duties as assigned.

Requirements

• A recognised Bachelor’s Degree;
• 2 to 3 years’ relevant experience is preferred, such as in administration, communications, marketing, event and project management, or related functions;
• Excellent written and verbal communication skills in English and Chinese;
• Proficiency in practical accounting tasks, and hands-on experience in database management;
• Knowledge of common computer applications; Experience in multimedia design software and the ability to adapt to A.I. tools would be an advantage;
• A mature, independent, and responsible individual with strong communication and interpersonal skills, eager to learn and embrace new challenges;
• A strong interest in pursuing a career in the education sector.

HKUGA Education Foundation – Inspiring Excellence, Building Connections.

HKUGA Education Foundation is an equal-opportunity employer. The personal data collected will be used strictly for the purpose of this recruitment.