Executive Assistant II in the Mainland Affairs Office

HKU School of Professional & Continuing Education; Hong Kong; On-site; HKD 201,000 - 290,000; Full time

Benefits offered by this job

Staff development opportunities

Medical and dental benefits

18 days' annual leave

Job summary

HKU SPACE in Hong Kong seeks an Executive Assistant II to support the Mainland Affairs Office. You will handle general administration, project administration, and event coordination for Chinese Mainland activities.

The role involves arranging logistics for Mainland visitors and delegations, liaising with internal and external parties, and preparing reports. Strong English and Chinese skills are essential, as is attention to detail and the ability to work independently.

Qualifications

• Higher Diploma or Associate Degree, preferably Bachelor's Degree.
• 2–3 years of work experience in administration, project management, event management or research.
• Fluency in English and Chinese (Cantonese and Putonghua) with strong interpersonal and communication skills.

Responsibilities

• General administration and office duties in the Mainland Affairs Office.
• Project administration and event coordination of Chinese Mainland activities.
• Administrative and logistics arrangements for Chinese Mainland visitors, delegations and business trips.
• Liaison with internal and external parties, research and preparation of reports and papers.
• General and telephone enquiries, filing, and other ad hoc duties as assigned.
• Overtime work may be required.

Skills

English proficiency

Chinese language

Cantonese

Putonghua

Interpersonal skills

Microsoft Office

Chinese word processing

Organisational skills

Independent work

Education

Higher Diploma

Associate Degree

Bachelor's Degree

Tools

Microsoft Office

Chinese word processing

Job description

Executive Assistant II in the Mainland Affairs Office

Duties: The appointee will perform general administration and office duties in the Mainland Affairs Office, including project administration and event coordination of Chinese Mainland activities, administrative and logistics arrangements for Chinese Mainland visitors, delegations and business trips, liaison with internal and external parties, research and preparation of reports and papers, general and telephone enquiries, filing, and other ad hoc duties as assigned. Overtime work may be required.

Requirements: Candidates should possess a Higher Diploma or an Associate Degree, preferably a Bachelor's Degree. Preference will be given to candidates with 2-3 years of work experience in administration, project management, event management or research. Good command of written and spoken English and Chinese (fluency in Cantonese and Putonghua) with strong interpersonal and communication skills, proficiency in computer skills including Microsoft Office and Chinese word processing, energetic, detail-minded, organised, ability to work independently and willingness to take up responsibilities are essential.

Terms of Appointment: Salary placement will be commensurate with qualifications and experience. The contract will normally be for 2 years with the possibility of renewal subject to review. A contract-end gratuity (taxable) will be payable upon satisfactory completion of the contract. Medical and dental benefits, 18 days' annual leave and the use of library facilities will be provided where applicable. The School also provides staff development opportunities.

Closing Date for Applications: 3 September 2026

The information provided in an application will only be used for the purpose of consideration for appointment by HKU SPACE. Applicants not contacted within 8 weeks from the closing date may assume that their applications are unsuccessful. Unsuccessful applications will be kept for a maximum period of 24 months.

HKU SPACE is the extension arm of The University of Hong Kong and a leading provider of continuing and professional education which offers both award-bearing programmes and non-award bearing courses, full-time and part-time.