General Clerk

Civil Service Bureau; Hong Kong; On-site; HKD 180,000 - 240,000; Full time

Job summary

Civil Service Bureau in Hong Kong is seeking a clerical and administrative support staff for the Education Bureau's Quality Assurance Division. The role includes assisting curriculum and quality assurance sections, coordinating meetings, seminars and events, and handling public telephone enquiries.

The position requires completion of Secondary 5, strong bilingual skills in Chinese and English, and basic computer operations.

Qualifications

• Good command of both Chinese and English; HKDSEE/HKCEE Level 2 or above preferred.
• At least 1 year of full-time working experience preferred.
• Working experience in government bureaux/departments or education sector is preferred.
• Familiar with Chinese and English input methods and computer operation; may be required to attend a typing test.

Responsibilities

• Provide clerical and administrative support to curriculum and quality assurance sections.
• Provide clerical, logistic and event management support for meetings, seminars, workshops and projects.
• Handle public telephone enquiries.
• Perform general clerical duties.
• Work on shift or overtime may be required.
• Any other duties as assigned by senior officers.

Skills

Bilingual Chinese/English

Word processing

Spreadsheet

Education

Secondary 5 or equivalent

Tools

Word processing

Spreadsheet

Job description

Entry Requirements

• Completion of Secondary 5, or equivalent;
• A good command of both Chinese and English, Level 2 [See Note (1)] or above in Chinese Language and English Language in the Hong Kong Diploma of Secondary Education Examination (HKDSEE) or the Hong Kong Certificate of Education Examination (HKCEE), or equivalent preferred;
• At least 1 year's full time working experience preferred;
• Working experience in the Government bureaux/departments or education sector and/or familiar with computer system preferred;
• Familiar with Chinese and English input methods and computer operation preferred, such as word-processing and spreadsheet; and
• May be required to attend a word-processing/typing test [See Note (2)].

Note: 1. For appointment purpose, 'Grade C' and 'Grade E' in Chinese Language and English Language (Syllabus B) in the HKCEE before 2007 are accepted administratively as comparable to 'Level 3' and 'Level 2' respectively in Chinese Language and English Language in the 2007 HKCEE and henceforth.
2. Chinese word processing speed of 20 words per minute and English word processing speed of 30 words per minute and knowledge in the application of common business software.

Duties

• To provide clerical and administrative support to sections responsible for curriculum and quality assurance;
• To provide clerical, logistic and event management support in organising meetings, seminars, workshops, functions and projects;
• To handle public telephone enquiries;
• To perform general clerical duties;
• Work on shift or overtime may be required; and
• Any other duties as assigned by senior officers.

Terms of Appointment

Successful candidates will be employed on non-civil service contract terms for 1 year.

Fringe Benefits

• 7 days annual leave and full pay sickness allowance whereas rest days, statutory holidays(or substituted holidays), maternity leave/paternity leave, where appropriate, will be granted in accordance with the provisions of the Employment Ordinance.
• A gratuity may be granted upon satisfactory completion of the contract with consistently high standard of performance and conduct. Such gratuity, if granted, plus any contribution made by the Government to a Mandatory Provident Fund (MPF) scheme in respect of the appointee as required by the MPF Schemes Ordinance, will be equal to 10% of the total basic salary drawn during the contract period.

General Notes

• Please mark clearly the EDB Job Code and specific contract post applied for, e.g. General Clerk (EDB/QAD/189/26).
• Candidates must be permanent residents of the Hong Kong Special Administrative Region at the time of appointment unless specified otherwise.
• As an Equal Opportunities Employer, the Government is committed to eliminating discrimination in employment. The vacancy advertised is open to all applicants meeting the basic entry requirement irrespective of their disability, sex, marital status, pregnancy, age, family status, sexual orientation and race.
• Non-civil service vacancies are not posts on the civil service establishment. Candidates appointed are not on civil service terms of appointment and conditions of service. Candidates appointed are not civil servants and will not be eligible for posting, promotion or transfer to any posts in the Civil Service.
• The entry pay, terms of appointment and conditions of service to be offered are subject to the provisions prevailing at the time the offer of appointment is made.
• Where a large number of candidates meet the specified entry requirements, the recruiting department may devise shortlisting criteria to select the better qualified candidates for further processing. In these circumstances, only shortlisted candidates will be invited to attend recruitment examination and/or interview.
• It is Government policy to place people with a disability in appropriate jobs wherever possible. If a disabled candidate meets the entry requirements, he/she will be invited to attend selection interview/written examination without being subject to any further shortlisting criteria. Applicants who have declared disabilities found suitable for appointment may be given an appropriate degree of preference over other applicants whose suitability for appointment is considered comparable to that of the former. The Government policy and other related measures on employment of persons with disabilities are set out in the booklet "Employ People Based on Their Abilities – Application for Government Jobs by Persons with Disabilities" which is available for reference on the Civil Service Bureau's website at https://www.csb.gov.hk under "Administration of the Civil Service – Appointments".
• Holders of academic qualifications other than those obtained from Hong Kong institutions/ Hong Kong Examinations and Assessment Authority may also apply but their qualifications will be subject to assessments on equivalence with the required entry qualifications.

Contact Address: Quality Assurance Division, Education Bureau, Room 1222, 12/F, Wu Chung House, 213 Queen's Road East, Wanchai, Hong Kong