Executive Assistant I (Supporting Services)

Hospital Authority - Kowloon Central Cluster; Hong Kong; On-site; HKD 275,000 - 326,000; Full time

Job summary

Hospital Authority - Kowloon Central Cluster invites applications for the Executive Assistant I (Supporting Services) at Kwong Wah Hospital. The role supports the department’s daily operations, including supervising clerical staff, coordinating procurement, and assisting in meetings and projects.

Applicants should have graduate-level or equivalent qualifications, with strong MS Word/Excel and communication skills.

Qualifications

• Familiar with MS Word, Excel and database manipulation.
• Able to work independently and under pressure.
• Good communication and interpersonal skills.

Responsibilities

• Assist managers in delivering hospital supporting services: domestic services, quarters management, estate management, security services, and transportation.
• Monitor risk and OSH compliance; compile records and reports.
• Handle manpower matters for in-house staff and respond to staff/public complaints.
• Supervise junior clerical staff, manage duty rosters, and maintain training records.
• Provide executive support for daily department operations and perform general office tasks.

Skills

MS Word

Excel

Database manipulation

Education

University Graduate with experience

F.5 / S.5 with HKCEE/HKDSE passes and diploma in a specialized function

Job description

With effect from 1 April 2026, the Hong Kong East Cluster (HKEC) and Hong Kong West Cluster (HKWC) have been integrated to form the Hong Kong Island Cluster (HKIC). For enquiries, please contact relevant HR in-charge of the corresponding job vacancy.

The Career Website will undergo an infrastructure maintenance from 23 October 2026 20:00 to 24 October 2026 11:00 (Hong Kong Time). Our e-Recruitment services (including job application) will be temporarily suspended during the maintenance period. Please save the application by clicking "Save as draft" if needed. Should you encounter any problems, please send email to . Sorry for any inconvenience caused. [e-mail]

Application Deadline: 2 November 2026
Date of Issue: 20 October 2026

Executive Assistant I (Supporting Services)

(REF. NO.: KCC2610026)

Rank: Executive Assistant I

Department / Hospital: Supporting Services Department, Kwong Wah Hospital

Pay: HK$24,675 - HK$29,195 per month

Up to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities:

1. To assist the managers in the management of delivery of a combination of the following hospital supporting services including:
   • Domestic services;
   • Quarters management;
   • Estate management;
   • Security services (including fire safety and car park);
   • Transportation services.
2. To assist in monitoring risk management of compliance on OSH, infection control, environmental safety and risk management and in compiling records and reports.
3. To assist in handling the manpower related matters of in-house supporting staff.
4. To assist in handling staff/ public complaints concerning SSD's services (both in-house and outsourced).
5. To supervise the junior clerical staff, handle duty rosters, maintain staff and training records.
6. To perform executive support for the daily operation of the department.
7. To perform general office administration duties such as meeting notes-taking, correspondence writing, compilation of returns, PC application and filing.
8. To update and maintain procurement related transaction records.
9. To assist in planning and co-ordination of meetings/ projects.
10. To file and retrieve documents, compile statistics & prepare returns and search for useful information.
11. To perform any other duties as assigned by supervisors.

Entry Requirements:

1. University Graduates with experience; OR
2. F.5 / S.5 with
   • (a) HKCEE 5 passes including English Language (Syllabus B) and Chinese Language;
   • OR (b) 5 subjects in HKDSE attaining the level specified below;
     • (i) Level 2 in English Language & Chinese Language; AND
     • (ii) Level 2 in New Senior Secondary Subjects / "Attained" in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects.
   AND diploma in a specialized function AND relevant experience

Preferred Attributes / Exposure:

1. Familiar with the use of MS Word, Excel and database manipulation
2. Able to work independently and under pressure
3. Good communication and interpersonal skills

Remarks:

1. Please refer to https://www.ha.org.hk/haho/ho/hrd_jv/NotestoApplicants.pdf for "Notes to Applicants".
2. Serving staff who have completed F.5/ S.5 with HKCEE/ HKDSE 5 passes/ attaining Level 2/Grade E including Eng (Syl. B) & Chin/ Diploma AND 3 years' relevant experiences in HA; OR F.5/ S.5 with 5 years' relevant experiences in HA may also be considered.
3. Current final year undergraduates may also apply, if selected, appointment will be subject to their obtaining the requisite academic qualification within the current academic year (i.e.2026).

Job:

Supervisory, Clerical and General (Including EA rank)

For enquiries, please telephone [phone].