Executive Assistant II (Health Records & Informatics Office) [Pamela Youde Nethersole Eastern Hospital]

Hospital Authority; Hong Kong; Sur place; HKD 225 000 - 273 000; Plein temps

Résumé du poste

Pamela Youde Nethersole Eastern Hospital on Hong Kong Island is recruiting for an Executive Assistant II in the Health Records & Informatics Office. The role covers medical records management, release of information, patient registration and clerical duties, with data privacy compliance and strong document handling.

Applicants should have a university degree or completed F.5/S.5 with a diploma in a specialized function, plus strong English/Chinese communication and IT skills; knowledge of

Qualifications

• University graduates or completed F.5/S.5 with passes in five HKCEE subjects including English and Chinese, or 5 HKDSE subjects with English/Chinese at level 2 and other language requirements, plus a diploma in a specialized function.
• Excellent command of written and spoken English and Chinese; knowledge of Mandarin is an advantage.
• Experience in providing secretariat / executive support and familiarity with HA IT systems is preferred.

Responsabilités

• Perform daily duties in medical records management, release of information, patient registration and clerical duties.
• Cash reconciliation and independent checks to ensure revenue collection accuracy.
• Handle enquiries from internal and external stakeholders.
• Provide administrative support, including liaison with internal and external parties and handling correspondences.
• Release patient information in line with Personal Data (Privacy) Ordinance.
• Typing, word processing and Chinese word processing.

Connaissances

Secretariat / executive support

Multitasking

Communication

Formation

University degree or equivalent

F.5/S.5 with diploma and HK diploma in a specialized function

Outils

Word processing

PowerPoint

Excel

Access

Description du poste

With effect from 1 April 2026, the Hong Kong East Cluster (HKEC) and Hong Kong West Cluster (HKWC) have been integrated to form the Hong Kong Island Cluster (HKIC). For enquiries, please contact relevant HR in-charge of the corresponding job vacancy.

Executive Assistant II (Health Records & Informatics Office) [Pamela Youde Nethersole Eastern Hospital]

REF. NO. HKIC261110

Application Deadline: 17 November 2026

Date of Issue: 4 November 2026

Vacancy Notification Circular No. HKIC261110

Department / Hospital / Cluster: Health Records & Informatics Office / Pamela Youde Nethersole Eastern Hospital / Hong Kong Island Cluster

Pay: HK$20,159 to HK$24,503 per month

Up to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities

• 1. Perform daily duties in medical records management, release of information, patient registration and clerical duties.
• 2. Cash reconciliation and perform independent checks to ensure completeness and accuracy of revenue collection.
• 3. Handle enquiry from internal and external stakeholders.
• 4. Provide administrative support, including liaison with internal and external parties, handling of correspondences.
• 5. Release patient information in line with the provisions of Personal Data (Privacy) Ordinance.
• 6. Perform typing, word processing and/or Chinese word processing.
• 7. Perform other duties as assigned by supervisors.

Entry Requirements

• 1. University Graduates; OR
• 2. Completed F.5/S.5 with:
  • i) Passes in 5 subjects in the HKCEE, including English Language (Syl B) and Chinese Language, or equivalent; OR
  • ii) 5 subjects in the HKDSE attaining the level specified below:
    • - Level 2 in English Language and Chinese Language; and
    • - Level 2 in New Senior Secondary subjects / “Attained” in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects; or equivalent
  • AND diploma in a specialized function.

Preferred Attributes

• 1. Experience in providing secretariat / executive support.
• 2. Qualification in Management, Business, Linguistics or Health Science.
• 3. Excellent command of written and spoken English and Chinese. Knowledge of Mandarin or other dialects is an advantage.
• 4. Knowledge of HA IT systems is preferred.
• 5. High proficiency in computer applications (e.g. Word processing, PowerPoint, Access and Excel).
• 6. Good communication, interpersonal and organization skills.
• 7. Outgoing, self-motivated, highly flexible, multi-tasking and able to work independently under pressure.
• Serving Staff who have completed F.5/S.5 or equivalent and have 2 years’ relevant experience within HA may also be considered.

Location

Hong Kong East Cluster-Pamela Youde Nethersole Eastern Hospital

Job

Supervisory, Clerical and General (Including EA rank)