Executive Assistant I (Central Nursing Department)

Hospital Authority - Kowloon Central Cluster; Hong Kong; On-site; HKD 420,000 - 620,000; Full time

Job summary

Hospital Authority - Kowloon Central Cluster is hiring an Executive Assistant I (Central Nursing Department) at Queen Mary Hospital. The role focuses on administrative and clerical work, database maintenance, and coordination of meetings, trainings and activities within the Central Nursing Department.

The incumbent will support bed management, compile manpower statistics, prepare documents and presentations, and assist in supervision as required.

Qualifications

• University graduates with working experience; OR
• Diploma in a specialized function with relevant working experience and completed F.5/ S.5 with required passing credits.

Responsibilities

• Provide administrative and clerical duties including data input, statistics and analysis, store administration, meeting notes, event organizing, and telephone enquiries.
• Maintain and update databases for staff rostering, CNE system and eLearning system.
• Liaise, coordinate and organize related meetings, trainings, programs and activities.
• Provide support in bed management.
• Collect, verify and compile manpower statistics, evaluations and reports.
• Prepare presentation materials and meeting documents.
• Support on functions and activities organized by CND.
• Assist in supervision if necessary.
• Perform other duties as assigned by supervisors.

Skills

Data analysis

MS Excel

MS Access

PowerPoint

AI/Canva/Adobe training materials

Interpersonal communication

English and Chinese

Education

University degree

Diploma with HKCEE/HKDSE criteria

Tools

MS Excel

MS Access

PowerPoint

Job description

With effect from 1 April 2026, the Hong Kong East Cluster (HKEC) and Hong Kong West Cluster (HKWC) have been integrated to form the Hong Kong Island Cluster (HKIC). For enquiries, please contact relevant HR in-charge of the corresponding job vacancy.

The Career Website will undergo a scheduled system maintenance during the following periods (Hong Kong Time):

• 29 October 2026 21:00 to 30 October 2026 01:00 and
• 30 October 2026 20:00 to 31 October 2026 11:00.

Our e-Recruitment services (including job application) will be temporarily suspended during the upgrade period. Should you encounter any problems, please send email to [e-mail] . Sorry for any inconvenience caused.

本招聘站將於以下時段進行系統維護（香港時間）:

• 2026年10月29日晚上9時正至2026年10月30日凌晨1時正及
• 2026年10月30日晚上8時正至2026年10月31日早上11時正。

網上職位空缺申請系統（包括職位申請）將會在提升期間暫停運作。如你遇到任何問題，請電郵至 [e-mail] 。不便之處，敬請原諒。

Job Description - Executive Assistant I (Central Nursing Department) (HKIC202610141)

REF. NO.

Executive Assistant I (Central Nursing Department) - (REF. NO.: HKIC202610141 )

Application Deadline : 8 November 2026
Date of Issue : 26 October 2026

Position:

Central Nursing Department / Hong Kong Island Cluster (West) / Queen Mary Hospital

Up to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities

• Provide administrative and clerical duties relating to the following aspects: data input, statistics and analysis, store administration, meeting notes taking, event organizing and telephone enquiry etc.
• Maintain and update database of staff rostering system, CNE system and eLearning system.
• Liaise, coordinate and organize related meetings, trainings, programs and activities.
• Provide support in bed management.
• Collect, verify and compile manpower statistics, evaluation and reports.
• Prepare presentation materials and meeting documents.
• Provide support on functions and activities organized by CND.
• Assist in the supervision if necessary.
• Perform any other duties as assigned by supervisors.

Entry Requirements

• University Graduates with working experience; OR
• Has obtained a diploma in a specialized function with relevant working experience and completed F.5/ S.5 with:

• (a) 5 subjects passed in HKCEE including English Language (Syllabus B) and Chinese Language, or equivalent; OR
• (b) 5 subjects in HKDSE attaining the level specified below:
  • Level 2 in English Language and Chinese Language, and
  • Level 2 in New Senior Secondary subjects/ “Attained” in Applied Learning subjects (subject to a maximum of 2 subjects under this category)/ Grade E in Other Language subjects, or equivalent.

• Experience in data analysis and compile statistics.
• Proficiency in PC application such as MS Excel, MS Access and PowerPoint.
• Responsible, self-motivated and able to work independently.
• Good interpersonal and communication skills.
• Good command in written and spoken English and Chinese
• Experience in using AI/Canva/ Adobe to produce training videos and visual materials for effective institutional promulgation and education

Please submit your application on-line on or before8 November 2026. For enquiries, please telephone [phone].

Location

Hong Kong West Cluster-Queen Mary Hospital

Job

Supervisory, Clerical and General (Including EA rank)