Executive Assistant II (Finance and Timetabling) in the Community College

HKU School of Professional and Continuing Education; Hong Kong; On-site; HKD 201,000 - 312,000; Full time

Benefits offered by this job

Staff benefits

Job summary

HKU SPACE Community College invites applications for an Executive Assistant II (Finance and Timetabling). The role handles payments for part-time teachers and student helpers, timetabling tasks and the issuance of part-time contracts, as well as related invoicing and reimbursements.

The ideal candidate has a Higher Diploma or Associate Degree with about 1 year of accounting or administrative experience, strong teamwork, good English and Chinese, proficient MS Office, and Putonghua.

Qualifications

• Higher Diploma or Associate Degree with 1 year in accounting or admin.
• Bachelor’s degree is an advantage.
• Good interpersonal and communication skills.
• Proficiency in MS Office and Chinese word processing; English and Chinese proficiency.

Responsibilities

• Handle payment process for part-time staff and timetabling tasks.
• Issue part-time teacher contracts and process payments.
• Check teaching assignments and student timetables.
• Support college events and ad hoc assignments.

Skills

Interpersonal skills

Communication skills

MS Office

Chinese word processing

Education

Higher Diploma or Associate Degree

Bachelor’s degree

Tools

Microsoft Office

Job description

Executive Assistant II (Finance and Timetabling) in the Community College[RF: 2026/27-FT-089-JDB]

The HKU SPACE Community College, founded in 2000, offers associate degree, higher diploma and diploma in foundation studies programmes. Total full-time student population of the College is around 15,000. The College is working towards migrating its full-time programmes leading to Associate Degree or Higher Diploma awards to a restructured Cap.320 institution under the management of HKU SPACE. More information about the HKU SPACE Community College is available at http://hkuspace.hku.hk/cc .

Duties: The appointee will perform administrative duties relating to the payment process, part-time teacher matters and timetabling exercises of the College, which includes the issuance of part-time teacher contracts, the payment for part-time teachers, academic assessors and student helpers, invoice payment and reimbursement as well as the checking of teaching assignments and student timetables. He/She will also provide support to various College events and activities and other ad hoc assignments assigned by supervisors.

Requirements: Candidates should possess a Higher Diploma or an Associate Degree preferably with 1 years' experience in accounting or general administration in the higher education or continuing education sector, Bachelor’s degree holder will be an advantage. He/She should be a good team player with good interpersonal and communication skills. Proficiency in Microsoft Office and Chinese Word processing and good command of written and spoken English and Chinese (including Putonghua) are required.

Terms of Appointment: Salary placement will be commensurate with qualifications and experience. The contract will normally be for 2 years with the possibility of renewal subject to review. A contract-end gratuity (taxable) will be payable upon satisfactory completion of the contract. Medical and dental benefits, 18 days’ annual leave and the use of library facilities will be provided where applicable. The School also provides staff development opportunities.

Closing Date for Applications: 18 November 2026