Executive Assistant II (Administrative Services Division) [St. John Hospital]

Hospital Authority; Hong Kong; Presencial; HKD 225.000 - 273.000; Jornada completa

Descripción de la vacante

Hospital Authority - Kowloon Central Cluster seeks an Executive Assistant II for St. John Hospital to provide comprehensive secretarial and administrative support.

The role requires coordination of meetings, preparation of papers, and liaison with internal and external stakeholders to ensure smooth daily operations. The ideal candidate holds university-level qualification or a relevant diploma, with strong English and Chinese command and proficiency in MS Office.

Formación

• University graduates preferred, or completed F.5/S.5 with relevant diploma.
• Proficiency in English and Chinese
• Experience in secretariat or executive support is an advantage.

Responsabilidades

• Provide administrative, secretarial and clerical support across administrative offices.
• Assist in quality improvement programs and to develop policies, procedures and operation manuals.
• Provide executive support to Support Services and Local Supplies Offices.
• Coordinate internal meetings and daily activities.
• Handle enquiries and liaise with stakeholders to ensure timely support.
• Operate telephone systems and alarm panels as needed.
• Perform general clerical duties as assigned.

Conocimientos

Secretariat support

Executive support

PC applications

English & Chinese literacy

Communication skills

Organizational skills

Teamwork

Educación

University degree or Diploma in a specialized function

Herramientas

MS Word

MS Excel

MS PowerPoint

Descripción del empleo

With effect from 1 April 2026, the Hong Kong East Cluster (HKEC) and Hong Kong West Cluster (HKWC) have been integrated to form the Hong Kong Island Cluster (HKIC). For enquiries, please contact relevant HR in-charge of the corresponding job vacancy.

Job Description - Executive Assistant II (Administrative Services Division) [St. John Hospital]

REF. NO. HKIC261116

Executive Assistant II (Administrative Services Division) [St. John Hospital] - (HKIC261116)

Application Deadline: 23 November 2026

Date of Issue: 10 November 2026

Vacancy Notification Circular No. HKIC261116

Rank:

Administrative Services Division / St. John Hospital / Hong Kong Island Cluster

Pay:

HK$20,159 to HK$24,503 per month
Up to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities

• 1. Provide administrative, secretarial and clerical support for daily operations and task implementation across a full range of administrative offices in St. John Hospital, including but not limited to filing, verify data / statistics, compile report / return, conduct simple analysis, documentation, and record keeping; coordinate meetings / activities and / or programs; prepare presentation papers / report, take meeting notes, and / or draft correspondences; maintain staff duty rosters, office facilities and equipment.
• 2. Assist in handling continuous quality improvement programs for Administrative Services Division, including to provide clerical supports to develop departmental policies, procedures, guidelines and operation manuals.
• 3. Provide executive and administrative support, particularly in Support Services and Local Supplies Offices.
• 4. Assist in office management, coordinate internal meetings / programmes / daily activities.
• 5. Handle enquiry and liaison work with internal and external stakeholders, including handling correspondences, to ensure effective and timely support.
• 6. Operate telephone system and alarm panels when necessary.
• 7. Perform general clerical duties and any other duties as assigned by supervisors.

Entry Requirements

1. University Graduates; OR
2. Completed F.5/S.5 with:
   • Passes in 5 subjects in the HKCEE, including English Language (Syl B)and Chinese Language, or equivalent;
   • OR
   • 5 subjects in the HKDSE attaining the level specified below:
     • - Level 2 in English Language and Chinese Language;
     • and
     • - Level 2 in New Senior Secondary subjects / “Attained” in Applied Learning subjects (subject to a maximumof 2 subjects under this category) / Grade E in Other Language subjects; or equivalent
3. AND diploma in a specialized function

Preferred Attributes

• Experience in providing secretariat / executive support in healthcare setting will be an advantage.
• Proficient in PC applications, including English and Chinese word processing, MS Word, MS Excel and MS PowerPoint, etc.
• Good command of both spoken and written English and Chinese.
• Good communication, interpersonal and organizational skills.
• Strong team spirit, able to work independently under pressure and accomplish tasks within tight schedule, and dedicated to quality service.
• High flexibility and adaptability to perform diverse administrative duties.
• Willing to work in different working locations on a project basis to meet service needs of the department, if required.

For enquiries, please telephone [phone].

Job

Supervisory, Clerical and General (Including EA rank)